Interior Design Project Coordinator

Reports To:
Project Lead / Principal / CEO

Supervises:
NA

FLSA Status:
Non-Exempt

Position Type:
Hourly, 35-40 hours per week (overtime eligible)

Olczak Group (OG) was founded in 2025 to meet a growing need – a better way to design and build. Our team blends architects, creatives, builders, managers and strategists who think ahead, move fast and sweat the details. No project is too small or too ambitious. Every collaboration is an opportunity to create something meaningful, elevate craft, and leave the world better than we found it.

At Olczak Group, we offer an architect-led, design build process that seamlessly unites design and construction from concept to completion, delivering smarter, faster, and better results. In close collaboration with our dedicated team at Olczak General Contractors, we transform inspired ideas into exceptional realities with simplicity, efficiency, and a single point of contact – eliminating the complexity and fragmented oversight that slow progress and drive up costs in traditional project delivery. 

At our core, we balance creativity and curiosity with high performance — producing thoughtful, enduring places for living that serve real people and real needs. We're not just shaping homes, buildings, interiors and landscapes — we're crafting experiences, solving complex problems, and setting a new standard for how projects are delivered. 

We're here to rethink what's possible – and then build it.

Role

• The Interior Design Project Coordinator supports the Interior Design and Project Lead teams while also
  independently managing and executing small interior renovation projects

, such as kitchens, bathrooms, and targeted interior remodels. This role functions as a
Project Lead for defined, lower-complexity projects

, while supporting larger and more complex projects under the direction of a senior Project Lead or the CEO.
- The position bridges interior design, documentation, and construction execution.
- Will serve as the primary interior design liaison for the office.

Core Responsibilities

Interior Design Coordination & Support

• Develop and curate of body of interior design work to support Olczak Group's design build projects and standalone interior design projects across all phases of work, from schematic design through construction administration
• Development and coordination of: Finish schedules, FF&E selections, Material palettes and specifications
• Prepare and maintain interior design documentation for client review, permitting, and construction
• Coordinate design revisions and integrate feedback from clients, consultants, and internal teams
• Collaborate with the CEO to develop an interiors focused retail showroom for the general public

Small Project Sourcing, Management & Execution

• Lead and execute small-scale interior renovation projects (e.g., kitchen and bathroom renovations) from design development through project closeout
• Secure project leads, specifically in residential or high-end residential with expansion into commercial and hospitality interiors as well
• Serve as the primary point of coordination for assigned projects, managing: Scope definition and documentation, Interior design selections and approvals, Budget tracking and change management, and Schedule coordination and milestone tracking
• Coordinate directly with subcontractors, vendors, and internal construction teams to ensure quality, schedule, and design intent are maintained
• Conduct site walks and field coordination for assigned projects, identifying and resolving issues proactively
• Support client communication for assigned projects, including design reviews, decision tracking, and progress updates

Budget, Schedule & Procurement Support

• Track interior design costs, allowances, and selection impacts on project budgets
• Assist with pricing reviews, scope clarifications, and value alignment as needed
• Coordinate procurement activities, including: Vendor communication, Order tracking, Delivery scheduling aligned with construction sequencing
• Monitor material lead times and proactively flag schedule risks

Team & Consultant Coordination

• Coordinate with architects, engineers, fabricators, and subcontractors to ensure interior scope is clearly communicated and aligned
• Attend project meetings and site walks as required, documenting decisions and action items
• Maintain organized project files, logs, and trackers related to interior scope and small-project execution

Qualifications

Required

• Bachelor's degree in Interior Design, Architecture, or a related field
• 1–4 years of experience in an interior design, architecture, or design-build environment
• Experience with residential or high-end residential projects
• Strong organizational, time-management, and coordination skills
• Proficiency with design and documentation tools (e.g., AutoCAD, Revit, SketchUp, Adobe Creative Suite, or similar)
• Clear written and verbal communication skills
• High attention to detail and follow-through

Preferred

• Familiarity with construction processes, sequencing, and field coordination
• Experience working directly with vendors, subcontractors, or fabricators
• Demonstrated interest in growing into a Project Lead or project management role

Key traits for success - the "fit"

• Design sensibility with a strong appreciation for materials, detailing, and craft
• Ability to manage multiple priorities and project scopes simultaneously
• Proactive problem-solving mindset
• Strong coordination and communication skills across design and construction teams
• Increasing ownership and accountability for project outcomes