Administrative Coordinator

About Tradecorp

Tradecorp Container Sales & Rental is a global container solutions provider with over 35 years of industry experience and operations across the United States, Australia, and Asia. In the U.S., we specialize in the sale, rental, and delivery of ISO shipping containers, container offices, and custom container solutions for construction, industrial, commercial, and government clients.

As a growing operation, we value people who are organized, reliable, and comfortable working in a hands-on environment where no two days are the same.

Position Overview

The Administrative Coordinator plays a critical role in the day-to-day operations of our Miami office. This is a multi-functional position supporting reception, administration, invoicing, data entry, and delivery coordination.

This role is ideal for someone who enjoys structure, takes ownership of tasks, and can manage priorities in a fast-moving operational business.

Key Responsibilities

Office & Reception

• Act as the first point of contact for incoming calls, emails, and visitors
• Direct inquiries to the appropriate internal team members
• Maintain a professional and organized front office environment

Administrative Support & Data Entry

• Enter and maintain customer, supplier, and job data accurately
• Organize digital files, contracts, delivery documents, and invoices
• Support sales and operations teams with administrative tasks as needed

Accounts & QuickBooks

• Generate customer invoices in QuickBooks
• Enter supplier bills and supporting documentation
• Assist with basic accounts receivable and payable tracking
• Work closely with management to ensure records are accurate and up to date

Dispatch & Logistics Coordination

• Schedule and coordinate container deliveries and collections
• Liaise with trucking companies, depots, and customers regarding delivery times
• Track delivery statuses and update internal records
• Ensure all required paperwork is prepared prior to dispatch

Required Skills & Experience

• Prior experience in an administrative, office coordinator, or similar role
• Comfortable using QuickBooks (invoicing and bill entry required)
• Strong data entry skills with high attention to detail
• Confident communicator (phone and email)
• Ability to manage multiple tasks and shifting priorities
• Proficient in Microsoft Office / Google Workspace

Preferred (Not Required)

• Experience in logistics, dispatch, construction, or equipment rental industries
• Familiarity with delivery coordination or trucking logistics
• Experience working in a small or growing business environment

Personal Attributes We Value

• Highly organized and reliable
• Proactive and self-motivated
• Comfortable wearing multiple hats
• Professional, calm, and solutions-focused
• Able to work independently while supporting a wider team

Job Type: Full-time

Pay: $48, $58,000.00 per year

Work Location: In person