Executive Assistant

About The Company
Original X Productions is a leading provider of innovative location-based entertainment experiences worldwide. Renowned for creating immersive environments such as The FRIENDS Experience and Hershey Super Sweet Adventure, our organization is dedicated to delivering memorable and engaging guest experiences. Our team comprises passionate storytellers, designers, and operational experts committed to safety, creativity, and excellence. We foster a collaborative and dynamic work environment that encourages innovation and professional growth. With a focus on delivering high-quality entertainment, we continuously seek to push the boundaries of experiential design and customer engagement. Our mission is to bring stories to life through captivating experiences that resonate with audiences across the globe.

About The Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Design and Production. This role is a unique blend of traditional executive support and active participation in project development and cross-departmental coordination. The ideal candidate will thrive in a fast-paced, creative environment and be passionate about contributing to strategic initiatives and hands-on project execution. You will be responsible for managing the SVP's daily operations, facilitating communication across internal teams and external partners, and supporting project workflows from conception to completion. This is a remote position, offering flexibility and the opportunity to work from anywhere in the United States. The role requires a detail-oriented professional who can anticipate needs, streamline processes, and maintain high levels of discretion and professionalism.

Qualifications

• Minimum of 2+ years of experience as an Assistant supporting senior leaders, preferably in creative, production, or project development environments.
• Strong ability to coordinate across complex teams and manage multiple projects simultaneously.
• Excellent research, analytical, and problem-solving skills with the ability to quickly identify solutions.
• Exceptional organizational skills and attention to detail.
• Outstanding written and verbal communication abilities.
• Proficiency in Google Workspace, Slack, Zoom, and project management tools such as Smartsheet, Notion, or Procore.
• Trustworthy, discreet, and comfortable handling sensitive information.
• Flexible, curious, and eager to learn about the creative process behind large-scale experiential projects.

Responsibilities

• Provide comprehensive administrative support to the SVP, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
• Anticipate the needs of the SVP to streamline workflows, prioritize tasks, and maximize productivity.
• Act as a liaison between the SVP, internal teams, and external stakeholders, maintaining professionalism and confidentiality at all times.
• Draft and manage correspondence, communication workflows, and follow-up on action items.
• Coordinate with other Executive Assistants to align schedules, facilitate approvals, and support organizational operations.
• Assist in managing active projects by scheduling meetings, preparing agendas, taking notes, and tracking follow-up actions.
• Support project documentation, including maintaining shared folders, tracking deliverables, and assisting with reports or presentations.
• Conduct targeted research to identify solutions for project challenges, new vendors, materials, or tools that enhance project outcomes.
• Coordinate travel requests and approvals related to project site visits, meetings, and events.
• Collaborate with departments such as Design, Production Management, Finance, and Creative to support cross-functional initiatives and ensure seamless communication.

Benefits

• Competitive salary range of $60,000 to $80,000, commensurate with experience and qualifications.
• Flexible remote work environment, allowing for work from anywhere within the United States.
• Opportunity to contribute to innovative and high-profile entertainment projects.
• Collaborative and creative work culture that values professional development and growth.
• Access to a network of industry professionals and resources.
• Comprehensive benefits package, including health, dental, and vision insurance (details to be provided upon hire).
• Paid time off and holidays to promote work-life balance.

Equal Opportunity

Original X Productions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status under applicable law. We encourage individuals of all backgrounds to apply and join our team.