Front Desk Receptionist/Office Assistant

We are seeking a professional, organized, and detail-oriented Front Desk Receptionist / Office Assistant to support daily operations at our aviation training center. This role is the first point of contact for students, instructors, and visitors and plays a key role in administrative support and compliance coordination, including working with the TSA to ensure regulatory compliance for foreign pilot training.

The ideal candidate is dependable, customer-focused, and comfortable handling administrative responsibilities in a fast-paced, professional aviation environment.

Position Overview

The Front Desk Admin will serve as the first point of contact for all visitors entering the facility. This role involves verifying required documentation for guests, ensuring compliance with security protocols, and other adrministrative duties.

Key Responsibilities

• Greet and assist students, instructors, and visitors in a professional and welcoming manner

Administrative & TSA Compliance

• Perform general administrative duties including data entry, document preparation, and TSA compliance
• Coordinate required documentation, submissions, and communication with TSA
• Track compliance status, approvals, etc.
• Ensure all required documentation is properly completed and maintained
• Answer and direct incoming phone calls, emails, and inquiries
• Maintain front desk operations and ensure a professional office appearance

Qualifications

• Prior experience in a front desk position, or customer service preferred.
• Strong attention to detail and ability to follow company procedures.
• Excellent communication and interpersonal skills.
• Dependable, punctual, and able to work independently.
• Must be authorized to work in the United States.

Schedule

• Standard schedule: 8:00 AM to 5:00 PM - Monday through Friday

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person