Warehouse & Inventory Coordinator

Organizational Background:

Founded in 2005, Pitch In For Baseball & Softball (PIFBS) helps give the gift of play and contributes to positive youth development by removing equipment as the barrier to play to children around the world. Over the past 20+ years, PIFBS has expanded programming and partnerships to help more than 2.5 million children play ball in every state in the U.S. and more than 119 countries internationally. PIFBS achieves our mission through the following: Domestic and International Grants, Disaster Relief, School-Based Programs, and special Partner Initiatives. In 2025, PIFBS supported more than 1,100 organizations with equipment, helping nearly 175,000 children play ball.

PIFBS secures both new and gently used baseball and softball equipment from manufacturing partners and fans of the game and distribute equipment grants to help give all kids the chance to play ball. PIFBS works with partners including Major League Baseball, about a dozen MLB club teams, Little League, Players Trust, and Wilson Sporting Goods to ensure that resources get to the kids who need the support the most.

Position Overview:

On an annual basis, there is about a 50/50 split of Partner Initiatives (managed by the COO with funding for projects with new equipment) and Domestic and International Grants (blend of new and used equipment). This position will oversee and manage warehouse inventory (an average of $4 million in new & used), track in-kind donations of equipment, give warehouse tours to donors, and pack equipment grants. This person must have a high attention to detail, be efficient, organized, and have strong communication and interpersonal skills.

Position Specifics:

• Maintain accurate inventory system (current system is Lightspeed)
• Oversee in-kind donations of equipment to PIFBS, including ensuring staff coverage, calendar management, sorting and integrating into the inventory system, and communicating with donors when necessary
• Coordinate annual inspections (HVAC, Sprinklers, Fire Inspections, etc.).
• Recruit and oversee PIFBS operation intern(s)
• Manage warehouse volunteers (i.e. corporate volunteers)
• Ensure the warehouse is clean and organized
• Work with the Director of Operations & Impact to update all application and report forms annually for continuous improvement
• Attend equipment distribution events as needed
• This position occasionally requires periods of increased hours (drop-offs, events, meetings)
• Comp days are provided.
• Attend outreach/community events on PIFBS' behalf when appropriate
• Assist with inventory day preparation and day-of management of volunteers
• Complete forklift certification within one month of hire
• Previous experience charging and maintaining forklift is a plus.
• Other duties as assigned
• A background check will be conducted as part of the hiring process

Physical Demands:

While performing the operations related duties of this job the individual should be able to: 1. Lift a minimum of 70 pounds

1. Be comfortable in a warehouse setting

2. Stand/walk for long periods of time

3. Work in hot and cold conditions.

4. Close vision and manual dexterity are required to access data utilizing a computer.

PERKS:

➢ Aflac Accident coverage for each employee

➢ 3 weeks of PTO (Paid Time Off)

➢ Comp time when appropriate

➢ PIFBS pays 50% of the employee's health insurance

➢ Access to 401(k)

➢ 12 paid holidays

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person