Accounting Office Manager

Our client located in Greencastle, Indiana is looking for an
Office/Accounting Manager
who will be the CFO's right hand— a detail-oriented, proactive professional who thrives in a fast-paced environment. This is not simply an administrative role – this is opportunity to help maintain the operational backbone of the company.

Responsibilities:

• Oversee day-to-day office operations, vendor management, and administrative workflows.
• Manage accounts payable/receivable, delegate processing of invoices, and maintain accurate job cost coding.
• Administer payroll, verify timesheets, and ensure compliance with union and prevailing wage requirements, and coordinate quarterly tax payments with accountants.
• Oversee purchasing and P.O. tracking for materials, vendors, and subcontractors.
• Maintain project documentation — contracts, change orders, insurance certificates, and permits.
• Support HR and onboarding — new-hire documentation, benefits coordination, and recordkeeping.
• Ensure compliance for subcontractors (COIs, W-9s).
• Assist CFO and the outsourced accounting firm with monthly/quarterly/annual close and audit processes.

Requirements:

• 5+ years of office management or construction accounting and administration experience (HVAC, electrical, plumbing, or general contracting preferred).
• Bachelor degree in Accounting, Finance, or similar field preferred
• Proficient with accounting/payroll software (Foundation Software or similar).
• Solid understanding of construction purchasing, job costing, and payroll processes
• Strong Excel/reporting skills and attention to detail.
• Excellent communication and organizational skills.