Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage office tasks efficiently, and support various administrative functions to keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your office management skills in a professional environment.

Duties

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk operations, including greeting guests, handling mail, and maintaining a tidy reception area
• Schedule appointments, coordinate calendar management, and organize meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support office financial processes
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs
• Support office management activities such as supply ordering, maintaining office equipment, and managing office documentation

Skills

• Work experience as an Executive Assistant, Personal Assistant, receptionist, or similar role
• Excellent MS Office knowledge
• Outstanding organizational, multi tasking, and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• Bilingual in English and Spanish (required)

Join us in creating a welcoming environment while supporting our team's success We value energetic professionals who thrive on organization, communication, and delivering outstanding customer support. This is an excellent opportunity for those looking to grow their administrative career in a vibrant workplace

Pay: $ $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person