Production Coordinator/Admin

POSITION SUMMARY

The Production Coordinator/Admin supports Production Managers across New Construction, Remodel, and Gravel departments by coordinating schedules, managing purchase orders, maintaining accurate production data, and ensuring smooth communication between managers, crews, builders, and customers. This role requires a highly organized, detail-oriented professional who is a strong communicator (comfortable communicating frequently via phone calls, emails, and text messaging) in a fast-paced production environment.

ROLES AND RESPONSIBILITIES

Scheduling & Coordination

• Assist Production Managers with creating, maintaining, and updating production schedules.
• Update schedules for builders and customers and communicate changes clearly and promptly via phone, email, and text.
• Schedule PO customers and coordinate job timelines.
• Dispatch crews as directed by Production Managers.
• Serve as a primary liaison between Production Managers and field crews, ensuring accurate and timely communication.

Purchase Orders & Documentation

• Enter purchase orders (POs) accurately and ensure all required information is complete.
• Ensure prints, plans, and supporting documents are properly attached to POs.
• Update and maintain the PO system as changes occur.

Data Entry & Job Costing

• Perform accurate data entry related to production, scheduling, and job-costing.
• Manage back-end details related to job costing and production tracking.
• Identify and resolve missing, duplicate, or incorrect entries within the system.

Auditing & Quality Control

• Audit work orders for accuracy and completeness.
• Ensure completed jobs are properly documented and updated properly
• Assist with maintaining clean, accurate, and up-to-date production records.

Qualifications

• High school diploma or equivalent required.
• Proven ability to communicate clearly and professionally via phone, email, and text messaging.
• Strong interpersonal skills with the ability to communicate effectively with managers, crews, builders, and customers.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Ability to work in a fast-paced environment with a positive attitude and willingness to adapt.
• Experience in construction, production, dispatch, or coordination roles is a plus.

COMPANY WIDE STANDARDS

· Contract Plus: Serving our customers and team by consistently seeking opportunities to make a positive impact to jobsites, team moral, and customer experience.

· Core Values: Align all decisions and actions with the company's core values.

· Compliance: Adhere to company policies and procedures as written in the Employee Handbook. All work will be performed in accordance with all government laws, regulations, ordinances, and court rulings in the jurisdictions in which the company operates.

· Confidentiality: Client and company information will be held strictly confidential outside the company.

· Innovation: Encourage and implement innovative solutions to improve operational efficiency and customer satisfaction. All innovation will be quantified, tested, approved and then documented for routine implementation.

· Collaboration: Work effectively with cross-functional teams to achieve shared goals. This means that:

Problems with any process must be brought to the attention of your reporting manager.

Employees will provide staff assistance as requested; each employee may be asked from time to time to cover other areas of accountability and /or departments.

Communication: All business communications, whether verbal, visual, or written will be professional in tone and content in accordance with company policies and standards.

Job Type: Full-time

Pay: $ $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings