Executive Assistant to the CEO

Executive Assistant to the CEO

Company: ELS Properties, LLC
Location:  On Site, Union Office
Employment Type: Full-time

Position Overview

ELS Properties is seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO/Owner and upper-level management. This role requires exceptional attention to detail, strong technical and organizational skills, discretion, and the ability to think critically in a fast-paced real estate environment. The ideal candidate is a self-starter and critical thinker who can independently manage priorities, anticipate needs, and handle a broad scope of responsibilities spanning executive support, property operations, and business administration.

Key ResponsibilitiesExecutive & Administrative Support

• Provide high-level administrative support to the CEO and upper-level management, including calendar management, scheduling, email correspondence, and meeting coordination using Microsoft Outlook
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare, organize, and maintain executive documents, reports, presentations, and filings
• Manage confidential and sensitive information with professionalism and discretion
• Assist with personal errands, special projects, and ad hoc requests for executive leadership

Reporting, Spreadsheets & Office Systems

• Prepare, maintain, and distribute monthly reports and recurring executive deliverables
• Create, update, and manage spreadsheets, trackers, and reports using Microsoft Excel
• Ensure data accuracy, organization, and timely reporting
• Maintain organized digital and physical filing systems

Vendors, Contracts & Municipal Coordination

• Communicate with vendors, contractors, and service providers on behalf of executive leadership
• Coordinate vendor scheduling, documentation, and follow-ups
• Assist with contract preparation, organization, tracking, and renewals
• Complete and submit permit applications and required documentation
• Work directly with municipalities, government offices, and regulatory agencies
• Track approvals, deadlines, and compliance requirements

Business Operations & Accounting Support

• Track invoices, payments, expenses, and basic accounting records
• Assist with bill pay coordination and expense tracking
• Support internal system implementation and administrative process improvements
• Assist with meetings, events, and company initiatives
• Support marketing and social media efforts as directed

Qualifications

• 5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior or executive leadership
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong spreadsheet, reporting, and organizational skills with high attention to detail
• Experience preparing monthly reports and managing recurring deadlines
• Ability to think critically, problem-solve independently, and anticipate executive needs
• Proven self-starter capable of managing responsibilities with minimal supervision
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and reliability

Preferred Qualifications

• Experience supporting C-level or upper-level management
• Experience in property management and HOA operations
• Experience coordinating vendors, contracts, or permits

Why Join ELS Properties

• Hands-on role with broad responsibility and impact
• Fast-paced, dynamic real estate environment
• Opportunity to grow with a growing company

Starting salary is commensurate with experience and education.

Submit a one page cover letter that details your interest in this position, your past related experience and education.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person