Administrative & Accounting Coordinator

Description:
We are seeking an experienced, organized, and proactive professional to join our team as an Administrative & Accounting Coordinator . This person will play a key role in managing the office operations and financial administration for multiple companies within our division.

Key Responsibilities:

• Manage overall office tasks and workflow

• Prepare and send invoices, quotations, and bills

• Respond to customer emails and inquiries

• Assist with lead generation and business development

• Maintain and update financial and operational records using Google Sheets (formulas, reporting, tracking)

• Support management with organizing and streaming office and accounting processes

Requirements:

• Bilingual in French and English (written and spoken)

• Previous experience in a similar administrative/accounting role

• Knowledge of construction industry is an asset

• Proficient in Google Sheets, Excel, and basic accounting tools

• Highly organized, detail-oriented, and able to manage multiple priorities

• Ability to take initiative and suggest improvements to advance company operations

What We Offer

• A dynamic, professional work environment

• Opportunity to work across multiple companies

• Growth and development within the organization

Organizational & Administrative Skills

• Strong organizational and time-management skills

• Ability to multitask and prioritize effectively

• Attention to detail and accuracy

• Office workflow management

Accounting & Financial Skills

• Invoicing and billing

• Quotation preparation

• Basic bookkeeping and accounting knowledge

• Familiarity with Google Sheets, Excel, and formulas

Communication Skills

• Excellent written and verbal communication in French and English

• Professional email etiquette

• Client-facing skills (polite, responsive, clear)

Problem-Solving & Initiative

• Proactive approach to identifying and resolving issues

• Ability to streamline processes and improve efficiency

• Critical thinking to support company growth

Team & Interpersonal Skills

• Collaborative and adaptable

• Comfortable supporting multiple teams/companies

• Professional demeanor and discretion with sensitive information