Commercial Construction Submittals Coordinator

Position Summary

The Submittals Coordinator is responsible for managing all documentation related to material submittals, product data, shop drawings, and closeout documentation for construction projects. This position serves as the liaison between project managers, field teams, vendors, and clients to ensure all project documentation meets specifications, is submitted on time, and approved before installation or procurement. The Submittals Coordinator ensures the accuracy, completeness, and organization of all submittal records throughout the project lifecycle.

Key Responsibilities

· Review project specifications and drawings to identify submittal requirements and deadlines.

· Create and maintain submittal logs and tracking systems for multiple projects.

· Prepare, assemble, and submit material submittal packages for client and general contractor approval.

· Coordinate with project managers, estimators, and field personnel to gather required data and product information.

· Communicate with vendors and suppliers to obtain necessary product literature, certifications, and warranty documents.

· Review and verify product data, samples, and drawings for compliance with project requirements prior to submission.

· Track status of all submittals and promptly update project teams on approvals, rejections, and revisions.

· Prepare Requests for Information (RFIs) and maintain accurate records of all RFI submissions and responses.

· Assist with the preparation of project closeout documentation including warranties, as-builts, and operation manuals.

· Maintain organized digital and physical records of all project documentation and correspondence.

· Ensure all submittals are properly formatted, coded, and distributed per company and client standards.

· Support project teams in scheduling and ensuring timely delivery of approved materials.

· Assist with procurement and purchase order coordination when necessary.

· Collaborate with the Project Manager to ensure all required documentation is submitted before project completion.

· Provide administrative support to project management and field operations as needed.

Qualifications

· Associate or Bachelor's degree in Construction Management, Business Administration, or related field (preferred).

· 2–4 years of experience in submittals coordination, construction administration, or project support.

· Strong understanding of construction documentation, material submittals, and closeout requirements.

· Proficiency with document management systems and Microsoft Office Suite (Excel, Word, Outlook, Teams).

· Bluebeam Experience Required

· Detail-oriented with strong organizational and multitasking skills.

· Excellent written and verbal communication skills.

· Ability to work collaboratively across departments and meet tight deadlines.

· Familiarity with construction project management processes and terminology.

Core Competencies

· Organization and Documentation Control

· Attention to Detail and Accuracy

· Time Management and Prioritization

· Communication and Collaboration

· Accountability and Initiative

· Technical Understanding of Construction Processes

Benefits

MEDICAL & DENTAL BENEFITS

1–3 Years of Employment

• Medical: AC pays 50% up to $500
• Dental: AC pays 50%

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After 3 Years of Employment

• Medical: AC pays 75% up to $750
• Dental: AC pays 75%

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After 5 Years of Employment

• Medical: AC pays 100% up to $1,000
• Dental: AC pays 100%

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VISION INSURANCE

• Company pays 100% of vision premium for all employees

LIFE INSURANCE

• $10,000 basic life insurance paid 100% by company
• Supplemental coverage is employee-paid

SHORT-TERM DISABILITY

• Company pays 100% of premium
• Eligible after 60 days of employment

10 Days PTO per Year

Physical Requirements

Ability to work in an office environment using computers and office equipment for extended periods.

Occasional visits to project sites to gather documentation or coordinate with field staff.

Work Environment

Office-based position with periodic interaction with field operations and project sites.

Standard business hours apply; may require flexibility during project deadlines or closeout periods.

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Application Question(s):

• Do you have Bluebeam Experience?
• Do you have Commercial Construction Submittal Experience?
• Are you detail oriented?
• Are you proficient with document management systems?

Work Location: In person