Office Assistant

Job Summary
We are seeking 2 dynamic and organized Office Assistant's to join our team We have a full-time position and a part-time position open. These vital roles ensure the smooth operation of daily office activities, providing exceptional support to staff and visitors alike. The ideal candidates will be energetic, detail-oriented, and possess strong communication skills. As an Office Assistant, you will handle a variety of administrative tasks, manage front desk responsibilities, and contribute to creating an efficient and welcoming office environment.

Duties

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly, courteously, and efficiently
• Perform data entry, filing, and maintain organized records using digital and physical filing systems
• Manage calendar scheduling, appointments, and coordinate meetings for staff members
• Handle incoming and outgoing correspondence, including emails and postal mail
• Support bookkeeping tasks using QuickBooks or similar accounting software
• Assist with office supply inventory management and procurement processes
• Provide customer support by addressing inquiries via phone or email with excellent phone etiquette
• Proofread documents for accuracy and clarity before distribution
• Support administrative projects such as document preparation, proofreading, and report generation

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Demonstrated experience in office management or administrative support roles
• Familiarity with multi-line phone systems and front desk procedures
• Computer literacy with proficiency in data entry, typing, and general office software
• Experience with bookkeeping or financial record-keeping using QuickBooks is preferred
• Strong commitment to your position and being a team player
• Strong time management skills to handle multiple responsibilities efficiently
• Attention to detail for proofreading documents and maintaining accurate records

Join us as an Office Assistant to be a key contributor in creating a positive, organized work environment. Your enthusiasm, organizational talent, and dedication will help ensure our office runs seamlessly every day

Job Types: Full-time, Part-time

Pay: From $14.00 per hour

Expected hours: 20 – 38 per week

Work Location: In person