HR Manager

HR MANAGER JOB SUMMARY

The human resource manager is responsible for performing HR-related duties on a professional level and works closely with director of human resources in supporting designated all sites and administration. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training and development, performance management, recruiting, onboarding, policy implementation, leave records, workers' compensation, affirmative action and employment law compliance. The human resources manager also specialized services to staff members, the department goal to foster positive relationships, to increase job satisfaction, and to make sure all customer or client needs are met.

HR MANAGER ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares separation Notices on assigned employees and submits to supervisor for review, signature and processing.
• Appropriately documents personnel actions in appropriate records systems. Properly files all paperwork. Closes files on assigned employees and enters resignation/termination data into computer.
• Communicates promptly and courteously with department managers about personnel transaction problems that can not be resolved at the local level. Informs supervisor promptly of any difficulties that cannot be resolved in a timely or satisfactory manner.
• Coordinates and processes Flexible Benefits packages for new employees and during open enrollment periods.
• Reviews all paperwork for accuracy and completeness.
• Forwards individual employees' benefit information to the appropriate authority before/within established time frames. Forwards confirmation statements to employees within established time frames.

• Receives information from injured employee, coordinate with the HR Coordinator the completion of the first Report of Injury form and forwards to State Board of Workers' Compensation within established time frames.

• Maintains confidentiality of employee's injury.

• Responsible in maintaining Workers' Compensation files ensuring all information contained within files is appropriate and within Workers' Compensation guidelines.
• Accurately calculates all leave taken and accrued in accordance with Fair Labor Standards act. Properly initiates personnel actions for employees on leave without pay.
• Accurately answers employee's questions and properly advises them on the correct use of leave. Promptly resolves leave-related issues.

• Properly maintains personnel files. Observes all confidentiality requirements. Accurately categorizes and files general operating materials. Cleans files according to established procedures and properly forwards records to archives.

• Accurately types, proofreads and corrects letters, forms and other personnel related documents.

• Properly responds to all inquires and requests for information in a courteous and timely manner.
• Properly distributes appropriate mid-point reviews and performance management forms to supervisors in a timely manner.
• Properly and tactfully advises managers on compliance with applicable policies, procedures and deadlines.
• Reviews performance management forms for appropriate signatures and thoroughly checks forms for completeness and accuracy and returns them by established deadlines.
• Accurately enters performance management information into the computer by the established deadlines.
• Properly files all performance management related paperwork.
• Accurately calculates salary increases, hourly pay, and other payments to employees so that incidents of audit exceptions resulting from miscalculations are within acceptable minimums and that overtime pay is in accordance with Fair Labor Standards Act.
• Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.
• Shows persistence and seeks alternatives when obstacles arises; seeks alternative solutions; does things before being asked or forced to by events.
• Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures.
• Accepts direction and feedback from supervisors and follows through appropriately.
• Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.
• Design and implementation of Reward and Recognition plan.
• Organizes training sessions to promote the company's strategic plan as needed and keeps records of training sessions and attendance records.
• Orients new employees to company policies and protocols and educates existing employees as needed
• Participates in employee satisfaction surveys and initiates employee satisfaction and retention programs as needed.
• Develops and maintains affirmative action program; files EEO-1 report annually; and maintains other records, reports and logs to conform to EEO regulations.
• Responsible in the completion of UDS reporting.
• Manage and coordinates all HR related audits.
• Performs other related tasks assigned by Director of Human Resources.

HR MANAGER Competencies

1. Communication.
2. Consultation.
3. Ethical Practice.
4. Global & Cultural Awareness.
5. HR Expertise.
6. Relationship Management.

HR MANAGER EDUCATION, TRAINING AND EXPERIENCE

• Graduated from an accredited 4 year college or University preferred.
• Minimum of five years of human resources experience.
• Minimum of two years management experience.
• PHR/SPHR preferred but not required.