Executive Assistant

Summary/Objective
The Executive Assistant provides high-level administrative support to the executive leaders/ leadership team. This role is responsible for managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The Executive Assistant ensures smooth day-to-day operations and supports strategic initiatives through effective communication, organization, and problem-solving.

Essential Functions

1. Manage executive calendars, meetings arrangements, resolve scheduling conflicts

2. Prepare and proofread reports, presentation, and documents

3. Maintain confidential files and records

4. Organize meeting agendas, materials, and follow-ups

5. Track projects and assist with coordination

6. Support special projects and anticipate information

7. Maintain confidential files and sensitive information.

1. Assist in planning and coordinating company social and entertainment events

2. Maintain a high level of professionalism and confidentiality in all interactions.

*Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Intermediate to advanced Microsoft Suite (Outlook, Word, Excel, PowerPoint) user

2. Proficient in MS365 SharePoint, List and Loop apps

3. Scheduling and travel coordination

4. Document creation, budgeting, project management

5. Organization, time management, problem solving

6. Professionalism, discretion, communication, flexibility

7. Confidentiality and Discretion

Supervisory Responsibility

This position does not have a direct supervisory responsibilities

Work Environment

This role operates in a professional office environment with standard office equipment such as computers, phones, and printers.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am to 4:30 pm CST

Travel

No travel is expected for this position.

Required Education and Experience

High school diploma or GED

3+ years administrative or EA experience

Preferred Education and Experience

Experience supporting senior-level executives

Mandarin speaking preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pay: $ $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person