Assistant Project Coordinator

Project Coordinator (Junior–Mid Level)

We're seeking an organized, detail-oriented Project Coordinator to directly support the Director in coordinating projects, timelines, and communication across internal and client teams. This role plays a key part in keeping projects on track by managing tasks, follow-ups, and project management systems—while coordinating with international teams in Taiwan, Japan, and Mexico.

Zoho Projects will be the primary internal project management platform, with used for select client-facing projects.

Key ResponsibilitiesDirector Support & Global Project Coordination

• Directly assist the Director with day-to-day project coordination and execution.
• Translate the Director's priorities into clear tasks, timelines, and assignments.
• Coordinate workflows across international teams in Taiwan, Japan, and Mexico, accounting for time zones and regional schedules.
• Track deliverables, deadlines, and dependencies across multiple concurrent projects.

Project Management Systems

• Maintain and update project plans, tasks, timelines, and workflows in Zoho Projects.
• Support client-facing project coordination and updates in
• Ensure task ownership, due dates, and project data are accurate and current.

Communication & Follow-Up

• Act as a central coordination point between internal teams, international offices, and stakeholders.
• Follow up with team members to ensure action items are completed on time.
• Flag risks, delays, or resource issues to the Director early.

Tracking, Reporting & Organization

• Monitor project progress, milestones, and deadlines.
• Assist in preparing project status updates, summaries, and documentation.
• Help maintain dashboards, templates, and standardized project workflows.

Process Improvement

• Identify gaps or inefficiencies in cross-team coordination.
• Support improvements to project management processes and communication workflows.

Required Skills & Experience

• Junior candidates:
• 0–2 years experience in project coordination, operations, or administrative support
• Strong organizational skills and willingness to learn
• Experienced candidates:
• 2+ years experience coordinating projects, preferably with distributed or international teams
• Experience using project management tools (Zoho Projects, , Asana, ClickUp, Jira, or similar).
• Ability to manage multiple projects across different time zones.
• Strong written communication skills.
• High attention to detail and strong follow-through.
• Comfortable working closely with leadership.

Ideal Candidate Traits

• Highly organized and reliable.
• Proactive and comfortable coordinating across cultures and time zones.
• Process-driven but adaptable.
• Calm, focused, and deadline-oriented.

Job Types: Full-time, Part-time, Contract

Pay: $35, $50,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person