Administrative/Personal Assistant

Overview
We are seeking a highly organized and proactive Administrative/Personal Assistant to support and manage daily office operations. This role requires a personable individual with strong administrative skills, excellent communication, and the ability to handle a variety of tasks efficiently. The ideal candidate will have experience in office management and personal assistance.

Responsibilities

• Coordinate for company meetings, conferences, and special events.
• Perform data entry, filing, and document proofreading to maintain accurate records and reports.
• Handle bookkeeping tasks using QuickBooks and assist with basic bookkeeping duties.
• Manage office supplies inventory, organize files, and oversee front desk responsibilities to ensure efficient office operations.
• Utilize office software such as Microsoft Word/Excel
• Provide personal assistance as needed, including but not limited to appointment reminders and personal errands.
• Greet clients and visitors with a personable approach.

Qualifications

• Highschool Diploma or GED
• Bilingual ( English and Spanish preferred)
• Car required for errands
• Exceptional phone etiquette skills
• Attention to detail
• Proven experience in administrative support or office management roles; personal assistant experience is a plus.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel) and QuickBooks.
• Clerical experience, including filing systems/front desk duties

Job Type: Full-time

Expected hours: 40 per week

Education:

• High school or equivalent (Preferred)

Work Location: In person