Human Resources Assistant

Title: Human Resources Assistant

Reports to: Director of Payroll & Benefits

FLSA Status: Non-Exempt Personnel Supervised: None

POSITION SUMMARY:

The HR Assistant serves as the first point of contact for employees and visitors, providing exceptional customer service and administrative support to the HR department. This role involves managing the front desk, handling inquiries, and performing various administrative tasks to ensure the smooth operation of HR functions. The HR Assistant will also handle the administrative tasks for the wellness program to ensure growth and more enrich content.

MINIMAL QUALIFICATIONS:

• High school diploma or GED, additional education or training in HR or office administration is a plus

• Previous experience in a receptionist, administrative, or HR support role preferred

• Professional demeanor and appearance

• Customer service-oriented with a friendly and positive attitude

• Expert with Microsoft suite of products

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Ability to maintain confidentiality and handle sensitive information with discretion

RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following:

(Approx. Breakdown of time: 20%- Assistant Tasks, 40%- Payroll & Benefits Tasks, 40%- Talent Acquis. Tasks)

Assistant Tasks (20%)

• Greet and welcome visitors and employees in a friendly and professional manner

• Manage the reception area, ensuring it is clean, organized, and welcoming

• Answer, screen, and forward incoming phone calls and emails to the appropriate personnel (as needed)

• Maintain all security visitor logs

• Ensure all visitors sign in and are directed to the appropriate meeting or waiting area

• Issue visitor badges and ensure visitors adhere to company security protocols

• Direct employees and visitors to the appropriate HR team members for specific issues or concerns

• Handles reconciliation of credit card statements

• Sort and distribute incoming mail and deliveries to the appropriate departments

• Manage office supplies inventory and place orders as needed to ensure adequate stock for the HR department

• Coordinate the maintenance and repair of office equipment (point of contact)

• Prepare and distribute HR-related documents as requested by HR team members

• Administer the employee service awards program such as anniversaries and birthdays

• Support HR team members with special projects and initiatives as needed

• And all other duties as assigned

Payroll & Benefits Tasks (40%)

• Assist with day-to-day HR administrative tasks, including filing, data entry, and helping to maintain employee records as needed

• Schedule and coordinate meetings, and appointments for the Payroll & Benefits area

• Assist with the onboarding process by preparing new hire orientation packets

• Acts as a back-up for provider lab coat fittings as requested by training department

• Create employee badges for all new hires and replacement requests

Wellness (included in 40% above)

• Provides administrative assistance, technical and logistical support for various wellness initiatives and programs

• Demonstrated oral and written communication skills

• Represents the health and wellness program and CFHC, in a professional, courteous, and enthusiastic manner

• Participates in the Employee Wellness Committee

• Helps with wellness agenda and presenting as needed

• Helps to facilitate all events and sport leagues

• Ensures Wellness site stays up to date with events and new happenings

• Helps to coordinator wellness participation at annual all-employee meetings

• Helps develop, coordinate, and run all health and wellness worksite activities

• Administrator for Virgin Pulse App- handles eligibility files and invoices

• Creates content for Virgin Pulse Challenges

• Serves as the main point of contact for the functions of the wellness program

• Provides services such as updates and the maintenance of the wellness website/app

• Handles the day-to-day communication and planning of content for the monthly newsletter

• Participates in all employee appreciation, biometric screening, and health fair events

• Creates and participates in educational workshops on different areas of focus

• Be an enthusiastic and effective promoter of the wellness program

Talent Acquisition Tasks (40%)

• Create employee file packets for HR to use for new hires

• Schedule and coordinate meetings, and appointments for the talent acquisition area

• Maintains monthly OIG reporting and reconciliation for all active employees

• Helping to schedule students for rotations

BENEFITS:

Competitive Salary

Federal Student Loan Forgiveness:

PSLF – 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven

Excellent medical, dental, vision, and pharmacy benefits

Employer Paid Long-Term Disability Insurance

Employer Paid Life Insurance equivalent to 1x your annual salary

Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available

Malpractice Insurance

Paid Time Off (PTO) – 4.4 weeks per year pro-rated

Holidays (9.5 paid holidays per year)

Paid Birthday Holiday

CME Reimbursement

401k Retirement Plan after 1 year of service (w/matching contributions)

Staff productivity is recognized and rewarded

PHYSICAL REQUIREMENTS:

• Standing/walking/sitting for long periods

• Routinely operate standard office equipment to include but not limited to computers, phones, photocopiers, filing cabinets, and badge printer

• Independently mobile

• Ability to adapt and function in varying environments of workload, worksites and work shifts

American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.