Office Administrator

The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task.

ESSENTIAL FUNCTIONS

• Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member

• Ensures a seamless billing process for our customers

• Accounts Payable invoice entry

• Assist the branch manager with administrative tasks

• Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records

• Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries

• Create and maintain a filing system for physical records

• Maintain office supply inventories and purchasing needs

• Always maintain strict confidentiality

• Demonstrates a commitment to company mission, vision, and core values

MINIMUM REQUIREMENTS

• High school diploma/GED required

• 1+ years of experience in an administrative setting

• Excellent verbal and written communication and presentation skills

• Superior interpersonal skills with the ability to interact with employees at all levels of the organization

• Ability to think independently and critically, analyze and solve problems, and successfully implement solutions

• Possess a strong attention to detail

• Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed

• Experience with Microsoft applications

Benefits:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Company Paid Life Insurance

• Disability Insurance

• 401(k) (with company matching)

• Paid Time Off

• Paid Holidays