Executive Assistant

Executive Assistant to the President & Vice President

M.D. Smith Construction, LLC – Tampa, FL
Full-Time | Competitive Salary | 401k

About M.D. Smith Construction:
M.D. Smith Construction is a trusted full-service general contractor specializing in multifamily, commercial, and custom residential construction and renovation. With over 40 years of combined industry experience and a strong commitment to delivering quality projects on time and on budget, we serve clients throughout Florida and beyond. Our work spans multifamily builds, commercial renovations, roofing, HVAC, and storm restoration services.

Culture Index Survey & Introduction Video

• Please complete the culture index survey at the following link prior to submitting your application:
• Optionally, please also submit a 1-2 minute video to the following link introducing yourself and outlining your experience:

Position Overview

We are seeking a dedicated, highly organized Executive Assistant to provide high-level administrative support to the President and Vice President. This role is ideal for a proactive professional who excels in a fast-paced environment and enjoys supporting senior leadership with strategic and operational tasks. The Executive Assistant will be a key partner in ensuring smooth daily operations and facilitating communication between executives, internal teams, and external partners.

Key Responsibilities

• Executive Support: Provide comprehensive administrative support to the President and Vice President, including calendar management, meeting coordination, and communication support. Indeed
• Schedule & Communication Management: Coordinate calendars, schedule internal/external meetings, prepare agendas, and serve as a primary point of contact for internal teams and external stakeholders.
• Travel & Logistics: Make travel arrangements and prepare detailed itineraries as needed.
• Correspondence & Documentation: Draft, edit, and finalize internal and external communications, reports, presentations, and other executive documents. LinkedIn Business Solutions
• Confidentiality & Professionalism: Handle sensitive information with discretion and maintain strict confidentiality in all matters.
• General Office Support: Manage filing systems (physical and digital), assist with special projects, prepare expense reports, and support company administrative functions as needed.

Qualifications

• Proven experience supporting executive leadership or senior management (ideally in construction, real estate, engineering, or related industries).
• Exceptional organizational, time-management, and multitasking skills. LinkedIn Business Solutions
• Strong written and verbal communication abilities. LinkedIn Business Solutions
• High level of professionalism, discretion, and ability to handle confidential information. Indeed
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new systems, Smart Sheets is a plus.
• Ability to prioritize competing tasks and adapt to changing priorities while maintaining accuracy.

Preferred Skills

• Familiarity with construction industry operations, terminology, or documentation.
• Experience coordinating logistics across multiple teams or departments.
• Experience using construction management platforms such as BuilderTrend and Service Titan.

Why Join M.D. Smith Construction?

• Opportunity to work closely with company leadership in a dynamic and growing organization. MD Smith Construction
• Contribute to meaningful projects across multifamily, commercial, and residential construction sectors. MD Smith Construction
• Collaborative culture with room for professional growth.

Job Type: Full-time

Pay: $ $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Application Question(s):

• Did you complete the required Culture Index survey listed in the description of this job posting?

Ability to Commute:

• Tampa, FL Required)

Ability to Relocate:

• Tampa, FL 33611: Relocate before starting work (Required)

Work Location: In person