Executive Assistant

Position Summary:

The Executive Assistant will provide high-level administrative support to the CEO and other senior staff. This role requires a proactive, organized, and detail-oriented individual who can handle multiple tasks efficiently and effectively. The Executive Assistant will be a key player in ensuring the smooth operation of the executive office and supporting the organization's overall mission.

Key Responsibilities:

• Administrative Support:
• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.

• Conduct research, compile data, and prepare reports for consideration and presentation by executives.

• Meeting Coordination:

• Organize and coordinate meetings, including board meetings, committee meetings, and staff meetings.
• Prepare agendas, take minutes, and distribute materials before meetings.

• Follow up on action items and ensure timely completion.

• Communication:

• Handle confidential information with discretion and maintain the highest level of confidentiality.

• Draft and manage communication on behalf of the Executive Director/CEO.

• Project Management:

• Assist with special projects and initiatives as directed by the CEO.
• Track project progress, manage timelines, and ensure deadlines are met.

• Collaborate with team members to ensure successful project execution.

• Office Management:

• Oversee office supplies and equipment, ensuring the office is well-organized and functions efficiently.
• Manage the organization's contact database and maintain accurate records.

• Provide support to other team members as needed.

• Event Planning:

• Assist in planning and coordinating organizational events, including fundraising events, conferences, and community outreach activities.
• Handle logistics, invitations, and other event-related tasks.

Qualifications:

• Bachelor's degree or equivalent experience preferred
• Minimum of 3-5 years of experience in an executive assistant or administrative role, preferably in a non-profit setting.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Has a driver's license and can operate a vehicle.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.
• Demonstrated ability to take initiative and work independently as well as part of a team.
• Passion for the mission of The Center.

Compensation and Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth.

Salary range: $57,000 - $67,000

Benefits:

• 403(b) W/Employer percentage match
• Health Insurance
• Dental
• Vision
• Employee Assistance Program – EAP
• PTO
• Paid holidays
• Floating Holidays
• Birthday time