records, policies

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

The Manager of Records & Policies and Procedures Compliance is responsible for developing, implementing, and overseeing revisions to Board policies, procedures, and the District-wide records management program to ensure legal compliance, operational efficiency, and information security. The duties include monitoring annual processes and working with appropriate district leaders to update Board policies & procedures, managing the entire lifecycle of records (both student and public records request processes). and training staff best record-keeping practices. This role is crucial for managing risk, maintaining data integrity, and supporting strategic goals.

• Hours: 8
• Contract Type: CONTINUING
  Benefits- -Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements as negotiated.

SALARY RANGE: $123,632 - $147,623

Policy and procedure management:

• Manage the annual review and revisions for all Board policies and procedures as directed by the Deputy Superintendent. Collaborate with other District Leaders as necessary for policy and procedures revisions.
• Develop, update, and distribute Board policies and procedures.
• Ensure all documentation is accurate, aligned with current regulations, and published to staff.

Records management:

• Supervise staff processing Student Services Records Requests (SRR) and Public Records Requests (PPR).
• Intake, process, monitor, and close out all PPRs.
• Establish and maintain a comprehensive records management program; in compliance with State of Washington records retention schedule.
• Oversee the storage, cataloging, retrieval, and disposition of both physical and digital records.
• Ensure the security, integrity, and confidentiality of records.
• Conduct regular audits of records management processes to identify areas for improvement.

Compliance and governance:

• Ensure the organization adheres to all legal, regulatory, and organizational requirements related to record retention and fulfilling records requests.
• Collaborate with internal departments, such as Technology and Human Resources. Work with outside legal to research legal requirements, to maintain compliance.
• Leadership and training staff on proper records management best practices, legal requirements and policy compliance.

• Demonstrated ability and aptitude to perform the responsibilities listed.
• Bachelor's degree in information management, business, organizational management, or a related field from an accredited college or university. (This requirement may be met by a B.A. in another field and extensive related employment experience.)
• At least five years' experience in records management, policy oversight/procedure compliance, or a related field.
• Knowledge of how a public school district operates and is organized.
• Knowledge of federal, and state and local laws and regulations applicable to School Districts.
• Skill in the use of Microsoft Suite, including PowerPoint, and the Adobe Creative suite as well as other related technologies.
• Excellent and effective oral and written communication skills, including ability to present ideas and information to groups of people.
• Demonstrated ability to relate and work in a positive manner with a diverse group of staff and community in a confidential manner.
• Excellent project management methods and techniques.
• Ability to multitask and perform under tight deadlines.
• Skilled in providing quality customer service.
• Able to self-motivate and take initiative on projects, as well as effectively work both independently and as part of a team.

• Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
• Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement Collective Bargaining Agreementsas negotiated.
• Benefits Highlights:
• The School Employees Benefits Board (SEBB) administers health insurance and other benefits for employees of Washington's school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
  • Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
  • Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District's plan manager, OMNI.
• See more about employee benefits at
• A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.
Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.
The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon,
• Section 504 Coordinator: Melanie Smith,

Other district contacts:

• ADA Officer: Stephanie Busch,
• Affirmative Action Officer: Jodi Harmon,
• Equal Opportunity Officer: Jodi Harmon,
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Melanie Smith,

Address: 200 N Bernard Street, Spokane