Assistant Project Manager

Core Responsibilities

Project Coordination & Documentation

• Support multiple active projects across asphalt paving and wet utility scopes.
• Maintain and organize project documentation, including submittals, RFIs, permits, and compliance records.
• Prepare and distribute project meeting agendas, minutes, and action logs.
• Assist with procurement tracking, submittal schedules, and closeout documentation.
• Coordinate with field and office teams to ensure milestones, deadlines, and deliverables are met.

Contract & Billing Administration

• Import and set up projects in Vista / Viewpoint and related systems.
• Generate and process purchase orders, subcontracts, and change orders for both divisions.
• Assist in preparing and submitting monthly pay applications using systems such as B2G, Textura, and other client billing portals.
• Support the accurate tracking of lien releases, insurance compliance, and subcontractor payments.
• Collaborate with accounting and project teams to manage accounts receivable and accounts payable, ensuring all transactions are timely and accurate.

Communication & Client Relations

• Serve as a professional point of contact between project teams, clients, inspectors, and subcontractors.
• Maintain proactive communication and follow-up with customers and internal staff under the guidance of project leadership.
• Support project meetings and assist with documentation of decisions and commitments.
• Demonstrate strong communication skills — particularly by maintaining clear, respectful, and responsive phone and written correspondence.

Systems & Process Support

• Gain and maintain proficiency in our software systems, including Vista / Viewpoint, B2G, Textura, and other adopted platforms.
• Ensure consistent use and data accuracy across all digital systems.
• Assist in identifying workflow improvements to simplify reporting, billing, and documentation processes.
• Participate in system training initiatives and help onboard new users as needed.

Safety, Quality & Compliance

• Maintain awareness of jobsite safety requirements and ensure documentation is properly filed.
• Support field teams in tracking punch lists, quality control items, and project completion milestones.
• Gain a working understanding of CDOT and municipal specifications related to asphalt and underground construction.
• Assist with tracking and compliance related to tax-exempt projects, permit conditions, and contract requirements.

Professional Growth & Development

• Actively learn our construction operations — including paving, trucking, grading, underground utilities, and production workflows.
• Seek mentorship from senior staff and take initiative to expand technical and leadership skills.
• Demonstrate accountability, reliability, and a team-first attitude across both divisions.

Qualifications

• Minimum 2 years of experience in construction administration or project coordination.
• Experience with asphalt, civil, or utility construction preferred.
• Proficient in Microsoft Office; familiarity with Viewpoint/Vista, B2G, and Textura a plus.
• Strong communication, organization, and multitasking skills.
• Ability to manage priorities under tight deadlines while maintaining accuracy.
• Self-motivated, team-oriented, and eager to learn.
• High school diploma required; associate's or bachelor's degree preferred.
• Bilingual skills (English/Spanish) a plus.

Benefits

• Group Medical, Dental, and Vision Insurance (employee-only coverage free on select plans)
• Company-paid Life Insurance for employees and dependents
• Short-Term Disability
• 401(k) Savings Plan
• Voluntary Group Term Life
• Legal Shield/ID Shield
• AFLAC Supplemental Insurance
• Canvas Credit Union Membership
• Direct Deposit; Paid Semi-Monthly

We are an Equal Opportunity Employer.