Executive Assistant/Business Manager

Executive Assistant / Business Manager (Second-in-Command)

Location: Birmingham Metro, AL
Type: Full-Time

About the Role

We are the owners of multiple retail businesses across Alabama and are looking for a highly capable Executive Assistant / Business Manager to serve as our second-in-command and primary intermediary between ownership and daily operations.

This is not a desk-only admin role. This is a hands-on, high-trust position for someone who is organized, assertive, detail-obsessed, and comfortable stepping into stores, offices, vendor relationships, and occasionally the owners' home to keep life and business running smoothly.

If you love order, efficiency, accountability, and fixing problems before they become problems — this role is for you.

Core Responsibilities

• Act as the primary point of contact between ownership and store managers/employees
• Execute, track, and follow up on priorities across multiple retail businesses
• Work inside different store locations as needed to understand operations and ensure standards are being met
• Handle scheduling, task management, documentation, reminders, and follow-ups for ownership
• Manage vendors, contractors, service providers, and professional relationships
• Assist with light HR coordination, onboarding, policy enforcement, and accountability
• Support personal/household logistics for owners when needed (errands, coordination, organization)
• Identify inefficiencies and fix them without being asked
• Maintain systems, checklists, and processes that keep chaos from creeping in

Who You Are

• Extremely detail-oriented — you notice things other people miss
• Highly organized — lists, calendars, systems, and follow-through are second nature
• Assertive and confident — you are comfortable holding people accountable
• Adaptable — every day is different and you thrive in that environment
• Trustworthy and discreet — you will be exposed to sensitive business and personal information
• Comfortable working across environments — retail stores, office settings, and the owners' home

Important (and non-negotiable):

• You keep your car clean and organized
• Old car? Totally fine.
• Ugly car? No problem.
• Dirty, cluttered, chaotic car? Do not apply.
• You take pride in order, presentation, and professionalism

What This Is Not

• Not a passive assistant role
• Not a "wait for instructions" job
• Not a remote-only position
• Not a role for someone who dislikes structure, accountability, or direct communication

Why This Role Is Special

• You will have real authority and trust
• You will be a key decision-maker and problem-solver
• You'll work directly with ownership across multiple businesses
• This role can grow significantly in responsibility and compensation for the right person

Pay: From $60,000.00 per year

Work Location: In person