Operations Coordinator

Overview
The Operations Coordinator is responsible for scheduling, tracking, and coordinating the movement, delivery, and maintenance of heavy equipment across multiple job sites. This role ensures that field crews have the right equipment at the right time, minimizing downtime and maximizing productivity.

Responsibilities:

• Track and record all site arrival times for Foremen and Superintendents in Samsara.
• Monitor machine hours for all equipment on the McLain Site Solutions PM Service List.
• Use machine-hour data to determine upcoming 500-hour PM service intervals.
• Schedule and organize all 500-Hour PM services based on the PM service guide.
• Schedule and coordinate. route with house Mechanic to conduct priority repairs in timely manner.
• Utilize Vision Link daily to track machine hours, utilization, and health.
• Manually track all equipment movements in the Hector Program (critical).
• Quote Trucking & Logistics for dirt, material sourcing as requested.
• Work with venders to coordinate third party services if outsourcing is needed.
• Ensure Fuel Service man is filling Def for all sights and greasing machines daily.
• Schedule small deliveries utilizing Fuel Service Man or Mechanic as required.
• Track Equipment & Inventory Control
• Preventive Maintenance Management
• Conduct monthly truck inspections.
• Conduct Monthly Fuel Usage Report.
• Conduct Monthly Equipment Inspections.
• Approve invoices related to operations, purchases, and orders.

Qualifications:

• Minimum 3-5 years of experience in equipment, fleet management, or logistics preferred
• Knowledge of heavy civil construction equipment
• Familiarity with DOT regulations, load permits, and safe transport practices
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Fleet Management Software, and GPS tracking systems
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Strong organizational skills with keen attention to detail in filing, data entry, and proofreading tasks
• OSHA or equipment-related safety certifications preferred

Job Type: Full-time

Pay: $ $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person