Transportation Safety Coordinator

About Meiborg:

As an industry leading logistics company, Meiborg provides safe and reliable transportation services to a diverse group of customers throughout the United States. With a reputation for providing only the best in transportation and warehousing, our professional customer support staff deliver the highest levels of efficiency and performance for our customers.

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Mission: Improve short- & long-term profitability by promoting a culture that prioritizes & owns the safety & quality experience at Meiborg for its employees and public.

Position Purpose:

The Safety Coordinator provides administrative support for all safety and compliance functions across the fleet. This position maintains safety records, processes documentation, supports regulatory compliance, and assists the Safety & DOT Manager with day-to-day operational tasks.

Job Requirements:

· Years of Experience: two years' experience, DOT compliance preferred.

· Education: GED or HS diploma required; associate degree preferred.

· Transportation or fleet safety experience preferred.

Essential Responsibilities:

Driver Qualification File Management:

• Audit driver qualification files for DOT compliance

• Identify missing or expired documentation

• Audit medical certifications and CDL license endorsements

• Respond to employment verification requests from other carriers

• Maintain organized filing systems for all driver records

Claims Administration:

• Log and track all claims in company systems

• Update McLeod Safety Module with claim information

• Maintain Claims Tracker with current status

• Organize and file all claims documentation

• Track claim deadlines and notify Safety Manager

Accident Documentation:

• Compile accident documentation including statements, photos, and reports

• Pull and preserve dashcam footage from Motive system

• Update McLeod with complete accident details

• Maintain DOT-required accident register

• Support Safety Manager with accident response

Equipment Damage Tracking:

• Document equipment damage incidents with shop

• Track repair costs and prepare driver charge documentation

• Submit damage charges to accounting for processing

• Maintain equipment damage database and recovery tracking

Motive Software Administration:

• Manage Motive tablet inventory and assignments

• Troubleshoot tablet issues and coordinate replacements

• Support drivers with basic Motive app questions

• Retrieve dashcam footage as needed

System Maintenance & Record-Keeping:

• Daily data entry in McLeod Safety Module

• Scan and organize all safety documentation

• Ensure records are accessible and audit-ready

• Generate reports as requested

Compliance Support:

• Support regulatory filings and registration coordination

• Assist with drug and alcohol program administration (joint with dispatch)

• Maintain compliance documentation

• Track deadlines and provide administrative support to Safety Manager

Other duties as assigned.

Skills & Abilities:

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Excellent written and verbal communication

• Ability to manage multiple priorities and meet deadlines

• Self-starter who works independently and escalates appropriately

• Professional demeanor with internal and external contacts

Preferred Qualifications:

• Understanding of DOT/FMCSA regulations

• Experience with transportation management systems (McLeod, Motive, etc.)

• Prior experience in trucking or logistics

Job Type: Full-time

Pay: Based on education, experience, and credentials

Benefits:

· Comprehensive benefits package including Medical, Dental, Vision, and Rx

· PTO benefits

· 401k with company match

· Company paid Chiropractic

· Short Term Disability

· Life Insurance

Job Location: Rockford, Illinois & Remote

Supervisory Responsibilities: None

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times & walk the floor to help staff.

· Must be able to work remotely & after hours as needed.

· Must be able to type 40 words per minute.

· Must have good eyesight, correctable to 20/20.

Job Type: Full-time

Pay: $47, $57,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person