Administrative Assistant

Town of Mattapoisett

Job Title: Administrative Assistant
Department: Water–Sewer Department
Grade: Administrative Grade 2
Pay Range: $25.61–$26.63 per hour
Schedule: Full-Time Union Position, 40 hours per week

Position Overview:
The Water–Sewer Department is seeking a highly organized and detail-oriented Administrative Assistant to support the Office Administrator and the Superintendent in the daily operations of the department. The ideal candidate will perform a wide range of administrative, office support, and records-management functions while providing excellent service to both internal and external customers.

Key Responsibilities:

· Provide administrative support to the Office Administrator and Superintendent in daily operational tasks

· Prepare and edit documents, general correspondence, technical reports, and spreadsheets

· Maintain department databases and records with accuracy and confidentiality

· Assist with accounts payable and related financial processes

· Respond to phone calls and customer inquiries in a professional and courteous manner

· Coordinate with other departments, vendors, and outside agencies

· Perform additional administrative duties as assigned

Required Qualifications:

· Strong proficiency in Microsoft Excel, Word, and Outlook

· Pleasant and professional phone and customer service skills

· Ability to adapt quickly to changing priorities and respond effectively to emergency situations

· Strong organizational skills, accuracy, and attention to detail

· Ability to work independently and as part of a team

· Associate's degree or higher, or a comparable level of professional office experience

Preferred Qualifications:

· Knowledge of Vadar Systems Software

Applicants should send a resume and cover letter to Resumes will be accepted until the position is filled.

Job Type: Full-time

Pay: $ $26.38 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person