Secretary/Administrative Assistant, Full-Time,

Overview
We are seeking an experienced, reliable and organized Full-Time Secretary/Administrative Assistant (Monday-Friday, 8:30am-5pm) to support daily operations in Edison, NJ. This role is ideal for someone with strong office skills, excellent communication abilities, and proficiency in various computer applications, Calendar Management and Customer Service. The successful candidate will play a key role in maintaining efficient office workflows, providing exceptional customer service, and ensuring smooth day-to-day operations.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Manage complex Calendars, scheduling meetings, coordinating appointments
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Assist with filing, proofreading documents, and organizing office supplies to ensure a tidy and efficient workspace
• Provide customer support via phone and email, demonstrating excellent phone etiquette and organizational skills
• Handle clerical tasks such as copying, scanning, and document preparation
• Support bookkeeping activities and basic office management tasks as needed
• Maintain confidentiality of sensitive information and ensure compliance with office policies
• Serve as a primary point of contact between the executive, staff, and external stakeholders
• Maintain strict confidentiality at all times
• Other duties as needed

Experience

• Familiarity with QuickBooks, Microsoft Office (Word, Excel, Outlook), and Google Workspace required
• 3+ years experience with front desk operations, multi-line phone systems, Executive calendar management and customer service
• Strong organizational skills, and attention to detail are essential
• Proven ability to handle clerical tasks such as data entry, filing, proofreading, and calendar management efficiently
• Demonstrated professionalism in phone etiquette and customer support roles
• Must be very friendly and a Team Player
• The Candidate will be required to pass the background check and drug test

Schedule:

Full-Time Monday - Friday 8:30am - 5pm

This position offers an excellent opportunity for individuals looking to contribute to a dynamic office environment

Compensation based on experience $20-28/h

Job Type: Part-time

Pay: $ $28.00 per hour

Application Question(s):

• Do you have a valid NJ Driver's License
• Do you have a reliable transportation

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Support: 3 years (Required)

Language:

• Fluent English (Preferred)
• Any other languages (Preferred)

Location:

• Edison, NJ Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person