Receptionist/Administrative Assistant

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Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to manage a front desk environment efficiently. This position offers an opportunity to develop your front desk skills while supporting a professional and welcoming workplace.

Responsibilities

• Greet visitors, clients, and vendors warmly, providing exceptional customer service and maintaining a professional front desk presence;
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette;
• Handle incoming emails, including outgoing (going to the local post office) and incoming mail, deliveries and ensuring timely distribution of incoming mail;
• Assist with calendar management and coordinating conference room bookings;
• Support office management tasks such as maintaining supply inventory, restocking office equipment (copy machines and kitchen), and maintaining cleanliness of common areas;
• Perform clerical duties including copying, scanning, faxing documents, data entry, filing and updating records using Microsoft Office tools.

Requirements

• Proven office experience or clerical background with strong organizational skills;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications;
• Excellent computer literacy with the ability to learn new software quickly;
• Strong typing skills with attention to detail for data entry;
• Experience with multi-line phone systems and phone etiquette in a customer service setting;
• Bilingual abilities are highly valued to assist diverse client needs;
• Exceptional time management skills to prioritize tasks effectively in a fast-paced environment.

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Join us as a Receptionist/Administrative Assistant where your organizational talents will shine Be part of a team that values professionalism, efficiency, and outstanding service. Your contribution will help create a welcoming atmosphere while supporting the operational excellence of our firm.

Pay: $ $15.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person