Executive Assistant

Job Description

What is the opportunity?

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support 3 Executives in the CAE Group in Toronto.  This role requires a dynamic individual who can manage executive schedules, handle confidential information with discretion, and maintain a productive, efficient and a professional workplace environment. Areas of work include Executive Support, Team Event Planning, Travel Coordination, Administrative Operations and Team Communications.

What you will do?

• Provide high-level administrative support to 3 Executives in the CAE Group: including calendar management, travel arrangements, expense reporting, and meeting coordination
• Prepare and edit correspondence, communications, presentations, and other documents
• Prepare and provide executive committee administrative support
• Act as a liaison between the executives that you support and internal/external stakeholders
• Handle confidential and sensitive information with the utmost discretion
• Manage special projects and initiatives as directed by the executives that you support
• Work closely with other administrative assistants in the organization to effectively plan meetings, and events and manage calendar series.  Provide administrative back-up to other executive assistants during vacation and other absences
• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner
• Support the team in activities to drive deeper employee engagement (i.e., team social events, coffee chat sessions, focus groups, and other opportunities)
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.

What do you need to succeed?

Must Have

• 5+ years' experience as an executive assistant supporting executives (Vice President & above) in a fast-paced, ever-changing environment
• Exceptional time management and organizational skills with proven experience in managing complex calendars, travel and meetings, you can juggle multiple priorities and manage your time well independently
• Ability to work with minimal supervision; efficiently and accurately
• Strong understanding of the cultural nuances of working across a global team
• Strong understanding of business priorities and ability to anticipate executives needs
• Exceptional written and verbal communication skills
• Fully proficient with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Adobe
• Collaborative and team-oriented with a positive, "no task too small" mindset, you're willing to roll up your sleeves and handle anything that comes your way; demonstrated initiative, positive and helpful attitude when dealing with others
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude.

Nice to Have

• Solid knowledge of relevant policies and procedures (e.g., Workday, vacation and absence management; expense guidelines; travel policy)
• Experience with Human Resources tool, Workday.
• Previous experience in the financial or banking sector, with a strong understanding of industry terminology and workflows

Job Skills

Additional Job Details

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Note : Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

I nclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.