Data Management Specialist

Position
: Knowledge Management Data Specilist

Location:
Fully remote, but must live in or be within reasonable commuting distance of one of the following cities: NYC, Downtown LA, Chicago, Boston, Dallas, Houston, or San Francisco

Work Setup:
Remote with potential in-office needs as required

Employment Type:
Direct hire

Compensation:
$85K–$115K base (DOand give a title of the job

Role Overview

This global law firm is widely recognized for advising on complex, high-impact transactions and disputes. The Knowledge Management Data Steward will support the firm's Corporate and Regulatory practices by ensuring the reliability, consistency, and governance of transactional data across internal systems.

The role sits within the Knowledge Management function and works closely with Information Governance and Records Management teams. Collaboration with attorneys, practice leadership, and business services is central to supporting transaction-driven initiatives through well-structured and trustworthy data.

This position reports directly to the Chief Legal Operations Officer.

Key Responsibilities

• Act as the primary owner of transactional data related to corporate matters, including M&A, finance, capital markets, regulatory filings, and related work.
• Build, document, and maintain metadata frameworks, tagging standards, and data structures that support effective knowledge capture.
• Maintain accuracy and consistency of client, matter, and deal data across KM systems, databases, and document management platforms.
• Proactively identify and correct data quality issues through validation, cleansing, and ongoing monitoring.
• Develop and review data quality reports and audits to surface discrepancies and drive remediation.
• Partner with corporate and regulatory practice groups to adapt data processes as business needs evolve.
• Track and manage external deal submissions and related data, including real-time status reporting.
• Work directly with attorneys to confirm critical data elements while retaining responsibility for data accuracy.
• Support the intake and submission of transactional records into firm systems for knowledge sharing, reporting, and analytics.
• Prepare structured data for system upgrades, migrations, and new technology implementations.
• Assist with due diligence, regulatory responses, and deal intelligence efforts by organizing and contextualizing data.
• Collaborate with Marketing and Business Development teams to support analytics, pitch tracking, and precedent visibility.
• Contribute to Information Governance initiatives, including retention policies, data classification, and audit documentation.

Preferred Qualifications

• Familiarity with corporate regulatory environments and transaction types (e.g., SEC, FINRA, CFIUS).
• Strong technical proficiency with Microsoft Office and data tools such as SQL and Power BI.
• Experience working with legal technology platforms, particularly Intapp and Foundation.
• Proven ability to work independently with a high degree of accuracy, discretion, and accountability.
• Strong interpersonal and communication skills, with comfort engaging attorneys and cross-functional teams.
• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Excellent organizational skills and consistent attention to detail.

Experience & Education

• Bachelor's degree in a related field such as business, information science, legal studies, or similar.
• Approximately 3–5 years of relevant experience in data stewardship, legal operations, knowledge management, or corporate paralegal work within a law firm or regulated environment.