Administrative Assistant

OVERVIEW
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to the General Manager, staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The Administrative Assistant position offers an exciting opportunity for someone passionate about office management, customer service, and administrative excellence. If you thrive in fast-paced settings and possess strong computer literacy, your skills will shine here

RESPONSIBILITIES

• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software for bookkeeping purposes
• Schedule appointments, manage calendars, and coordinate meetings to optimize team productivity
• Arrange travel accommodations, including flights, hotels, transportation, and itineraries for business trips and conferences, ensuring efficiency and cost-effectiveness
• Understand and evaluate regulatory compliance and assist enforcing all corporate food safety plans and standards
• Assist with clerical duties such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail
• Support office management activities including supply inventory, filing systems, and general administrative tasks to keep the office running smoothly

REQUIREMENTS

• Proven experience in an office environment or as an administrative assistant with strong clerical skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications such as accounting programs, MRP/ERP, and WMS, Famous software experience is a plus
• Exceptional phone etiquette with experience handling multi-line phone systems in a professional manner
• Excellent communication skills, both written and verbal, with an impeccable attention to detail
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment
• Bilingual – fluency in both languages - English and Spanish, is required for the position
• Flexibility and adaptability to thrive in a dynamic and rapidly changing environment
• Analytical ability to gather, document, and summarize data
• Previous experience in the agricultural environment is a plus but not required
• Valid driver's license and a working vehicle which is properly insured

EXPERIENCE

• Proven experience of at least 5 years as an assistant or similar role supporting senior executives.
• Minimum of 3 years proficiency using software tools such as WMS, ERP, MRP, Famous Software knowledge is a plus
• Minimum of 2 years management and supervisory experience.

.Join us to be part of a vibrant team dedicated to delivering outstanding support through energetic service and meticulous organization. Your expertise will help create a positive experience for everyone who walks through our doors

Pay: $ $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person