Executive Assistant

Position Overview

We are seeking a highly organized and proactive Executive Assistant to support a top level executive and general office operations. This role demands a highly experienced professional who can own initiatives end-to-end, manage complex logistics, and handle confidential business and personal matters with confidence and discretion. This position is ideal for a tenured, proactive professional who thrives on ownership, anticipates needs, and operates with the highest level of efficiency and trust.

Key Responsibilities

• Provide high-level executive support to executive, acting as a strategic partner and trusted gatekeeper
• Own complex projects from start to finish, independently driving execution, managing timelines, coordinating stakeholders, and ensuring delivery
• Manage end-to-end domestic and international travel, including itineraries, accommodations, ground transportation, and real-time adjustments
• Oversee and handle executive's personal and sensitive matters with discretion, confidentiality, and professionalism
• Serve as point of contact for internal and external executives, board members, partners, and other stakeholders
• Prepare executive-level correspondence, briefings, and meeting materials
• Coordinate board meetings and other high-level events
• Streamline processes, introduce efficiencies, and continuously improve how the office operates

Qualifications & Skills

• Bachelor's Degree
• 10+ years of experience as an executive assistant, supporting C-suite level executives
• Highly organized, detail-oriented, and able to manage frequently changing information.
• Strong written and verbal communication skills.
• Comfortable handling confidential and sensitive personal and business information.
• Reliable, flexible, and responsive to changing priorities in a fast-paced environment.
• Willingness to assist across multiple functions and roles as needed.
• Strong follow-through, professionalism, and polished demeanor.
• Service-oriented, proactive, and enjoys working in a dynamic, high-energy environment.
• Dependable, trustworthy, and discreet.