International Administrative Coordinator

We are looking for an International Administrative Coordinator

Location: On-site in Kansas, USA
Company: VetNova Animal Health LLC

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Would you like to be part of a company founded by veterinarians for veterinarians, committed to animal welfare and innovation in veterinary health?

At VetNova, we are looking for an Administrative Coordinator to work from our headquarters in Kansas, connecting teams in the USA and Spain, and ensuring everything runs efficiently and in a coordinated manner.

What will you do?

• Coordinate administrative processes between Spain and the USA in areas such as finance, purchasing, HR, and operations.
• Manage orders, invoices, collections, payments, and expense control.
• Oversee shipments, transportation, and logistics of products and materials.
• Prepare and analyze sales reports and financial statements.
• Provide support in HR processes: onboarding, documentation, coordination with payroll.
• Participate in the procurement of materials, labels, supplies, and warehouse needs.
• Serve as a liaison between local and international teams to ensure alignment and process compliance.
• Support the implementation and improvement of digital tools and internal systems.
• Prepare administrative and operational documentation for audits and planning.
• Identify opportunities for improvement in administrative processes and propose solutions.
• Maintain smooth communication with Finance, Purchasing, Human Resources, and Systems teams.

What are we looking for?

• High level of Spanish and English (both spoken and written).
• Previous experience in international administration (minimum 3 years).
• Proficiency in tools such as Excel (advanced level), CRM, and management software.
• Organized, autonomous, proactive person with the ability to coordinate multiple tasks.

We offer

• On-site position with real impact in an international company.
• Professional, dynamic, and collaborative environment.
• Job stability and growth opportunities.
• Technology and tools necessary for your work.

If you are motivated by challenges, teamwork, and the animal world, we are waiting for you in Kansas.

Job Type: Full-time

Work Location: In person