Executive Director, Facilities

Location: Niceville, FL Category: Administrative Posted On: Wed Dec Job Description:

The Facilities Director position is directly accountable to the Vice President, Business Operations & Finance for the following duties and responsibilities:

The Executive Director, Facilities provides professional direction and leadership for the planning, construction, maintenance, operations, and safety of the College's physical assets, grounds, and infrastructure. This position is responsible for ensuring facilities are safe, well maintained, compliant with all applicable codes and regulations, and conducive to a high-quality learning environment.

The Executive Director oversees capital projects, preventive maintenance, energy management, environmental stewardship, and compliance with all state-mandated facilities reporting requirements, including the annual Capital Improvement Plan (CIP) and the Educational Plant Survey. The role also requires strong knowledge of the Florida State Requirements for Educational Facilities (SREF), the Florida Building Code, public construction procurement processes, and related statutes, rules, and regulations.

Regulatory Compliance and State Reporting

• Administers and enforces compliance with the Florida Building Code, Florida State Requirements for Educational Facilities (SREF), National Fire Protection Association (NFPA) codes, Florida Statutes, and all applicable federal, state, and local regulations.
• Coordinates with a State Certified Fire Safety Inspector to ensure designs, specifications, and facilities meet Florida State Fire Marshal requirements and NFPA guidelines.
• Prepares and submits the annual Capital Improvement Plan (CIP), the Educational Plant Survey, and all other state-mandated facilities reporting.
• Maintains up-to-date knowledge of Florida Building Code, SREF, and related rules and statutes.
• Coordinates with regulatory authorities and state/local agencies on planning, permitting, inspections, safety, and accessibility.

Facilities Planning, Construction, and Maintenance

• Directs and oversees the planning, design, construction, renovation, repair, and preventive maintenance of college buildings, grounds, and infrastructure.
• Manages contracts for custodial, landscaping, and specialized maintenance services.
• Ensures efficient operation and maintenance of mechanical, electrical, plumbing, and life-safety systems.
• Implements cost-effective campus energy management strategies and promotes environmental stewardship, including energy and water conservation, recycling, and sustainable materials use.
• Maintains accurate records of construction progress, inspections, safety reports, and project documentation, including photographic records.

Capital Projects and Procurement

• Develops project scopes, technical specifications, and cost estimates for facilities-related projects.
• Coordinates with the Purchasing Department on the development of solicitations for facilities projects and ensures compliance with procurement statutes and rules applicable to facilities contracts.
• Prepares bid documents, evaluates proposals, and provides recommendations for vendor selection.
• Oversees contractors, consultants, architects, and engineers to ensure quality, schedule, budget, and compliance with College standards.

Financial and Strategic Responsibilities

• Advises College administration on funding needs to adequately maintain and improve facilities; assists with allocation of fiscal resources for capital projects and maintenance.
• Develops and monitors departmental and project budgets; reviews and approves contracts according to college policy, change orders, and