Administrative Manager

Job Title: Administrative Manager

Location: Plano, TX

Position Type: Full-time, In-person

We are seeking a highly organized and detail-oriented Administrative Manager to support daily operations across multiple departments. This position provides essential administrative support, communication management, hiring assistance, marketing assistance as needed, and invoice/paperwork processing for the service department.

The Administrative Manager serves as an operational backbone, ensuring the flow of information is accurate, timely, and received by the appropriate teams.

Key Responsibilities:

Communication & Coordination

• Monitor emails, voicemails, messages, and notifications
• Forward all important information to the correct department group chats
• Route all customer leads and inquiries from social media, email, and LinkedIn to the respective chats
• Check Tekmetric regularly for client texts and relay updates to the service team

Service Department Administrative Support

• Enter vendor invoices into Tekmetric daily
• Assist with maintaining an accurate service department paper trail, ensuring all invoices, documents, and notes are accounted for
• Follow up with the service team regarding missing or unclear information

Hiring & Recruitment Assistance

• Post and manage job listings across Indeed, LinkedIn, and other platforms
• Review applicants and communicate qualified candidates to management
• Coordinate and schedule interviews
• Assist with onboarding documentation and file collection

Marketing Support (As Needed)

• Assist with tasks such as content organization, providing info to marketing, or sharing event leads
• Forward marketing-related items to the marketing chat

Online Presence & Public Platforms

• Monitor online reviews and report suspicious/false reviews to management
• Post to shop LinkedIn at least once weekly - posts must be professional as opposed to the social media posts

Calendar & Administrative Support

• Update shared calendars with interviews, meetings, and deadlines
• Add schedule updates received via email or chat
• Assist upper management with administrative tasks as needed

Qualifications:

Required

• Administrative or office management experience
• Excellent communication & multitasking skills
• High attention to detail
• Ability to work independently
• Proficiency with Google Workspace or Microsoft Office

Preferred

• Experience with Tekmetric
• Experience managing business social media/LinkedIn
• Hiring or onboarding experience
• Exposure to basic marketing support
• Public Notary License a plus

What We Offer:

• Competitive pay
• Sign-on bonus
• Relocation assistance
• Growth opportunities
• A collaborative team environment
• Training and support across departments

Pay: $3, $4,000.00 per month

Benefits:

• Employee assistance program
• Employee discount
• Professional development assistance

Application Question(s):

• This is an in-person position. Are you able to work in-office Monday-Friday during our work hours?

Experience:

• Administrative: 1 year (Required)
• Executive administrative support: 1 year (Preferred)
• Human resources: 1 year (Preferred)
• Document management: 1 year (Preferred)

Ability to Commute:

• Plano, TX Required)

Ability to Relocate:

• Plano, TX 75075: Relocate with an employer provided relocation package (Preferred)

Work Location: In person