Executive Administrative Assistant

At TruService Community Federal Credit Union, our mission is simple: Here for You, Here for the Community. We're dedicated to helping our members achieve their financial goals—and our employees are at the heart of that commitment.

As the face of our credit union, our team members serve as ambassadors who represent our values, our promise, and our passion for service. We take pride in fostering strong relationships, delivering exceptional financial solutions, and making a positive difference in the communities we serve.

Position Summary

The Executive Assistant provides confidential, professional administrative support to the CEO and Executive team. This role performs a wide range of high-level administrative duties requiring exceptional organization, discretion, accuracy, and communication skills. The Executive Assistant serves as a key liaison between the executive office and internal leadership, the board of directors, credit union members, visitors, and vendors.

The ideal candidate is proactive, detail‑oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

Executive Support

• Provide a variety of administrative activities to support executive management, including research, report preparation, information gathering, and clerical support.
• Assist in scheduling and coordinating appointments, meetings, conferences, and business travel for the CEO, board members, and senior management.
• Maintain the CEO and executive team's calendar of events, meetings, and commitments, ensuring effective time management and prioritization.
• Keep the CEO informed of complaints, phone calls, correspondence, and other matters; ensure timely follow‑through on pending issues.

Board Support

• Assist with preparation of board materials, including agendas, meeting packets, minutes, and related documents.
• Record, prepare, and distribute board attendance records and meeting minutes.
• Duplicate, format, and disseminate materials for board meetings such as agendas, reports, and committee updates.
• Distribute informational mailings, articles, and updates to board members, management, and other stakeholders.

Administrative & Document Management

• Prepare reports, correspondence, manuals, spreadsheets, and other written communications with accuracy and professionalism.
• Compose, process, and sign standard letters for officers; ensure accuracy and appropriate tone.
• Maintain and update administrative records, policies, procedures, central files, and required reports.
• Coordinate and assist with preparation for all CEO‑related meetings and internal events.
• Assist with preparation of the executive team meetings and events.

Qualifications

• Previous experience supporting executive-level leadership preferred.
• Strong written and verbal communication skills.
• High degree of professionalism, confidentiality, and discretion.
• Proficiency with Microsoft Office Suite and Adobe programs; ability to learn internal systems.
• Strong organizational and time‑management skills with the ability to prioritize multiple tasks.
• Excellent attention to detail and follow‑through.

Job Types: Full-time, Part-time

Pay: $ $26.50 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Organizational skills: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Clerical: 3 years (Required)

Work Location: In person