Wedding Coordinator

Job Type:
Part-Time or Full-Time

Experience Level:
Mid-Level

About Capriotti's

Capriotti's Catering & Event Venue is the Greater Hazleton region's premier choice for catering and event planning. With over 20 years of catering expertise, we specialize in creating unforgettable celebrations for meaningful weddings and joyful events. Our beautiful Palazzo venue in McAdoo features a state-of-the-art facility with our stunning on-site ceremony building, The Cappella. We pride ourselves on exceptional service, innovative designs, and customized menus that transform dreams into cherished memories.

Position Overview

Join our dynamic team as a Wedding Coordinator and become an essential part of creating magical moments for our clients. In this role, you'll manage the complete wedding planning experience—from initial consultations and venue bookings to day-of coordination. You'll serve as the main point of contact for engaged couples, working collaboratively with a co-coordinator and our talented event staff to execute flawless celebrations both at our Palazzo venue and off-site locations.

Key Responsibilities

• Consultation & Booking:
  Meet with engaged couples for venue tours and consultations, explain our services, answer questions, and guide couples through the booking process
• Wedding Planning:
  Work with couples throughout the entire planning journey, including menu selection, timeline creation, vendor coordination, and detailed event logistics
• Vendor & Staff Coordination:
  Manage relationships with external vendors and coordinate with our in-house catering, service staff, and setup teams
• Timeline & Logistics Management:
  Create detailed wedding day timelines and coordinate all moving parts to ensure seamless execution
• Rehearsal Coordination:
  Guide rehearsal ceremonies and ensure the wedding party is prepared for the big day
• Day-Of Coordination:
  Serve as the lead coordinator on wedding days, managing staff, troubleshooting issues, and ensuring every detail unfolds perfectly
• Leadership:
  Lead and supervise event staff during setup, service, breakdown, and cleanup
• Off-Site Coordination:
  Support weddings held at external venues, including setup, service coordination, and breakdown
• Multi-Event Support:
  Participate in coordinating other event types hosted at our venue (corporate events, bridal showers, anniversaries, etc.)
• Marketing & Client Acquisition:
  Assist with marketing initiatives to attract new couples and promote our venue and services through tastings, open houses, and community outreach

Requirements

• Strong organizational and project management skills with attention to detail
• Exceptional interpersonal and communication abilities with couples and staff
• Ability to multitask and manage multiple events simultaneously
• Professional demeanor and ability to remain calm during busy events
• Flexible schedule with availability for weekend events (not every weekend)

What We Offer

• Collaborative Environment:
  Work alongside a co-coordinator—you're never alone in this role
• Flexible Scheduling:
  Part-time or full-time options available with flexible hours that adjust to event needs
• Seasonal Flexibility:
  Busier during wedding season (May–October) with flexibility during slower months
• Professional Development:
  Opportunity to grow your skills within a respected, 20+ year-old established company
• Comprehensive Training:
  Learn our processes, systems, and the art of creating unforgettable events
• Meaningful Work:
  Be instrumental in creating some of the most important days in couples' lives
• Team Support:
  Work with a passionate, experienced staff dedicated to excellence

Why Join Us?

At Capriotti's, we don't just plan events—we create memories. Our couples consistently rave about our attention to detail, exceptional service, and stunning food and atmosphere. You'll be part of a family-oriented organization that treats clients like family, not just another booking. If you're passionate about weddings, love working with people, and thrive in a fast-paced, creative environment, we want you on our team

How to Apply

Ready to help create magical moments? Send your resume and any relevant experience details to , call us at , or text us at (