Elders Services
Puyallup Tribe of Indians
- Tacoma, Washington, United States
- Tacoma, Washington, United States
Über
Open: January 14, 2025
Close: When Filled
Job Title: Medical Assistant – Health Records
Department: Elders
Reports To: Director
Hours: 40 Hrs/Wk – Full Time
Salary: Based on Salary Matrix+Benefits
Requisition:
*Salaries are market competitive. For accurate salary information, call or email - The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.
Position Summary:
This position is responsible for organizing and maintaining Elder Service health records including scanning, filing, electronic filing of documents as required. Process continual flow of health information materials, health record updates and deliver/retrieve documents within the organization.
Uphold and maintain confidentiality of all patient health information and adhere to PTOI and Elder Services confidentiality rules, policies and procedures.
As MA assist with scheduling appointments, work with other entities to ensure smooth operations.
Provide administrative support to Elder Services/HoRR departments as required.
This position is a combination of working directly with elders and completing administrative tasks. Record patient history and personal information. Uphold and maintain confidentiality of all elder information to adhere to Elders Services and PTOI confidentiality policies, rules, and procedures.
Essential Duties and Responsibilities:
Provide a high level of customer service involving culturally appropriate interactions and connections with customers, the community and co-workers.
Answers multi-line phone, routes telephone calls and documents messages. Able to distinguish priority of calls and notifies appropriate personnel.
Provide staff administrative support and back up including answering phones, appointment scheduling, compose and or generate letters, and mail distribution as needed.
Displays a positive, friendly and helpful attitude with all elders, residents and staff.
Follows policy and procedures related to HIPAA laws, confidentiality laws, code of ethics and privacy principles.
Files information in community charts as well as scans resident documentation into Care Suite, such as physician orders and nursing notes, assessments, progress notes, lab reports, x-ray results, correspondence, etc., either manually or electronically into the elder's charts.
Ensures elder records are properly completed, assembled per established protocols, coded, updated with insurance coverage, providers, NOK etc., before filing.
Extracts information from records for insurance companies, Medicare, Medicaid, VA, etc., in accordance to established policies and procedures and privacy rules.
Completes portion of death certificates as indicated.
Proficient with Care Suite Electronic Health Records (EHR) or similar EHR.
Captures clinical and administrative information in a timely manner effectively.
Types, performs word processing duties, correspondence, filing and other clerical duties related to PHI, documentation, reports and messages.
Represents the PTOI in a positive and professional manner when interacting with residents, co-workers and the community.
Demonstrates positive interpersonal relations skills in dealing with staff, elders s, and management.
Proficient in written and oral communication and documentation.
Demonstrates computer, time management and organizational skills.
Maintains confidentiality of protected health information, including verbal, written, and electronic communications.
Completes and Records Releases of information in resident electronic health record. As well as files in Community elder's health records.
Schedules elder appointments, coordinate services outside Elder services and other administrative duties as needed
Assists with home visits as needed as directed by supervisor(s).
Transports Elders when directed by supervisor.
Attends and participates in annual mandatory training, as well as, required PTOI employee trainings.
Performs other duties as assigned
Supervisory Responsibilities
No supervisory responsibilities.
Qualifications and Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or G.E.D.
Completion of a Washington State Medical Assistant certification (MA-C) program from an accredited institution demonstrating the requisite job knowledge, skills, and abilities is also required.
Candidates must hold a current and unrestricted MA-C license in the state of Washington,
1 – 2 years of experience as a Medical Assistant in a Native American setting is required.
Knowledge of an Electronic Health Record system, such as Care Suite, is required.
Working knowledge of medical terminology, anatomy and physiology, coding, and other aspects of health information is required. Health Records experience required.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of the organization.
The majority of contacts are within the House of Respect and Tribal community although there will be outside the Tribe, such as local hospitals, specialty providers, urgent care settings, long term care settings.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Work assignments involves some creative thinking or development of processes or procedures.
Licenses or Certificates
Must have a valid and unrestricted Washington State Driver's License. Driver's License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle, and proof of insurance.
Washington State Certification as a Medical Assistant-Certified.
Current BLS Certificate.
Must provide proof of completed COVID vaccination before interview or be fully vaccinated prior to hire.
Other Skills and Abilities
Skill in operation of computer, patient health portal, and other office equipment.
Proficient in outlook, excel, word, and related software.
Demonstrated ability to have interpersonal skills.
Demonstrated knowledge of maintaining and managing files and records (numerically and
alphabetically).
Knowledge of health l record content.
Demonstrated ability to type 60 wpm.
Experience with Care Suite EHR and Microsoft Programs.
Must possess the ability to teach patients and be flexible of the patient's needs.
Knowledge of and the ability to maintain strict confidentiality of medical and administrative records adhering to the standards for health record-keeping under HIPAA, and Privacy Act
requirements.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier.
Requires the ability to read, write, communicate, and interpret information accurately in English.
Requires the ability to concentrate and consistently produce accurate work.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee occasionally is required to stand and walk.
The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Ability to sit for extended lengths of time. Manual and finger dexterity for operation of personal computer and routine paperwork.
Occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level is low to moderate.
The physical exertion is low to moderate.
There are frequent employee contacts and interruptions during the day.
Position may be stressful at times due to multi-tasking and critical deadlines and due to the sensitive or confidential issues being addressed.
Inside majority of time with limited exposure to outside elements.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Indian Preference Employer as Required by Law
Online Application Tips:
If you are using a PC, use Chrome. If you are using a MAC, use Safari.
Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to - and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.
Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at - or call
Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to -
To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.
When entering salaries, only use numbers. Do not use any other characters (such as , . or $)
After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.
*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.
If you have any questions about the positions or the online application, please call
or email -
3009 E. Portland Ave., Tacoma, WA 98404
Sprachkenntnisse
- English
Hinweis für Nutzer
Dieses Stellenangebot stammt von einer Partnerplattform von TieTalent. Klicken Sie auf „Jetzt Bewerben“, um Ihre Bewerbung direkt auf deren Website einzureichen.