Administrative Coordinator

Havana-based Land Services & Highway Construction Company is seeking a detail-oriented, dependable, and teachable Administrative Coordinator to support the Vice President of Administration across Finance, Human Resources, and Operations.

This is a full-time, in-office role offering hands-on exposure to the inner workings of a growing highway maintenance and construction company.

The position is ideal for someone who thrives in a structured environment, enjoys supporting multiple departments, and is eager to develop professionally under direct mentorship.

Key Responsibilities

Finance & Administrative Support

• Review and route employee credit card charges within the company's expense management system

• Enter and track accounts payable invoices; coordinate vendor communications and resolve discrepancies

• Assist with purchase orders, supply ordering, uniforms, and office inventory

• Support basic accounts receivable tasks as needed (invoice tracking, documentation support)

• Maintain organized financial and administrative records (digital and paper)

Human Resources & Payroll Support

• Assist with pre- and post-payroll processes (timecard review, documentation, reporting support)

• Support benefits administration, enrollments, and employee changes

• Coordinate hiring logistics: pre-screen candidates, schedule interviews, and assist with onboarding

• Assist with employee files, compliance documentation, and HR recordkeeping

• Support implementation and administration of employee training, onboarding, and performance review programs

Operations & Office Coordination

• Serve as an administrative support point for field and office staff

• Assist with company events, safety meetings, quarterly meetings, and internal communications

• Help implement and maintain company policies, procedures, and process improvements

• Maintain organized cloud-based and physical filing systems

• Ensure confidentiality of employee, company, vendor, and client information at all times

Soft Skills & Core Competencies

• Ability to prioritize tasks independently and escalate questions appropriately

• Strong attention to detail and follow-through

• Professional written and verbal communication (excellent spelling and grammar required)

• Collaborative mindset and willingness to work cross-departmentally

• Comfort working within a structured operating system (Traction/EOS methodology)

Qualifications

• High school diploma or equivalent (associate's degree preferred but not required)

• Proficiency in Microsoft Office Suite and Adobe Acrobat (including fillable forms and e-signature workflows)

• Strong organizational and time-management skills

• Ability to learn quickly, take direction, and adapt to changing priorities

• Prior office or administrative experience preferred but not required

• Valid driver's license with acceptable driving record

Growth & Development

This position is intentionally designed as a developmental role. With mentorship and hands-on experience, the Administrative Coordinator will gain exposure to Finance, HR, and Operations. Over time, the role may evolve into a more specialized position aligned with the employee's strengths.

Support for relevant certifications in Finance or Human Resources may be offered.

Work Environment

• Boots-and-jeans, laid-back construction office atmosphere

• Collaborative, supportive team that values accountability and authenticity

• Direct mentorship and supervision by the VP of Administration

Job Type: Full-time

Pay: $ $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person