Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Community Manager and help ensure effective governance, clear communication, and well-run meetings for our community associations. This role plays a critical behind-the-scenes role in meeting preparation, documentation, voting coordination, and follow-through.

This is an excellent opportunity for someone with strong administrative skills who enjoys organization, documentation, and working collaboratively across teams. Attending evening meetings is required.

Key Responsibilities

Board, Annual & Special Meeting Support

• Prepare, proof, and distribute meeting notices and agendas for Annual Meetings, Special Meetings, and regular/open Board meetings
• Prepare and carefully proof Annual Meeting notices, ballots, proxies, and related materials to ensure accuracy and compliance with governing documents and applicable requirements
• Coordinate meeting logistics, scheduling, and required postings
• Oversee electronic voting, including setup, monitoring deadlines, coordinating with vendors or platforms, and assisting with vote tabulation and reporting

Meeting Minutes & Documentation

• Attend meetings as assigned and transcribe accurate, professional meeting minutes
• Finalize and post approved minutes to the homeowner portal in a timely manner
• Maintain organized digital records of agendas, minutes, ballots, and voting results
• Action Item Tracking & Coordination
• Track Board motions, decisions, and open action items. Maintain and update an action-item log
• Work with internal departments (compliance, accounting, architectural control, maintenance, etc.) to gather updates and supporting information
• Proactively provide the Community Manager with details and status updates needed to run effective meetings

Administrative Support

• Assist with general administrative tasks and official Association communications
• Support timely and accurate information flow between the Board, management, and internal teams
• Serve as a professional internal point of contact for Board-related coordination

Pay: $ $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you able to work evenings and sometimes weekends?
• Do you have a valid driver's license?

Ability to Commute:

• New Braunfels, TX Required)

Work Location: In person