Executive Personal Assistant

This position is responsible providing support for the day to day professional and personal needs of the CEO. The ideal candidate thrives on keeping things running smoothly, is detail-oriented, and anticipates needs before they arise. The Executive Personal Assistant will become familiar with the CEO's preferences, including food, travel, and scheduling, and proactively anticipate and manage those needs to ensure smooth and efficient operations.

See what makes working for FundLoans so great

Duties include, but not limited to:

• Maintain the CEO's professional and personal calendars
• Organize documents, emails, and daily priorities to ensure seamless workflow
• Coordinate travel arrangements, including international flight and hotel accommodations
• Handle personal errands such as shopping, picking up lunch, dry cleaning, etc.
• Maintain a clean, organized workspace by tidying and re-organizing the CEO's desk
• Manage timely communication on behalf of the CEO, including responding to meeting requests, emails and coordinating availability
• Handle confidential and proprietary information with the utmost discretion
• Assist with events, including invitations, guest lists and general event organization
• Anticipate the CEO's preferences (food, travel, scheduling) to proactively support daily needs
• Stock and maintain the CEO's office and personal refrigerator as needed
• Drive the CEO to meetings and other destinations as required
• Bilingual in Spanish a plus
• Perform related duties as requested.

Key Responsibilities

• Reliable vehicle, valid driver's license, and strong driving record
• One-year related experience or equivalent
• Proficient with Microsoft Outlook calendar
• Exceptional organizational skills and strong attention to detail
• Courteous, polished, and professional at all times
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm with positive attitude
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Some travel may be required

Physical Demands and Work Environment

• While performing the duties of this position, the employee will frequently be required to sit, use their hands for typing or handling materials, reach with their arms, drive a vehicle, and communicate clearly by speaking and hearing
• Work environment: This role may require working in a variety of settings, including an office, a home office, a vehicle, or other off-site locations such as restaurants or client venues
• Occasionally required to lift/push/carry items more than 50 pounds
• Continually required to stand
• Continually required to walk
• Occasionally required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• Continually required to type
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Specialized equipment, machines, or vehicles used: Automobile, Computer, Printer, Copy machine, Vehicle
• Public contact position requiring appropriate business-like apparel

FundLoans does not and shall not discriminate based on race, color, religion, gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. FundLoans is an equal employment opportunity employer. We support diversity for the benefit and advancement of our employees, products, and clients we serve.