Facility Manager

The Facility Manager is a key member of the Willow Domestic Violence Center Team and is responsible for planning, implementing and overseeing ongoing facilities management for our administrative and emergency shelter locations. The ideal candidate will have a working knowledge of the maintenance and upkeep of a facility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

FACILITY & TEAM MANAGEMENT

• Develop and implement a facility management program to include preventative maintenance and life-cycle requirements.
• Create and maintain operating manuals for all systems and equipment and document all purchases and repairs.
• Oversee building security systems including camera system, access controls and key fob distribution.
• Monitor utilities usage and report on building expenses.
• Oversee waste disposal and recycling programs.
• Serve as point of contact with residents for facility related issues and concerns.
• Serve as after-hours point of contact for facility and system emergencies.
• Coordinate and assist with intra office moves.
• Serve as point of contact with landlords, vendors and inspectors.
• Conduct in-house safety inspections to include fire extinguishers, lights, etc. and schedule inspections required by regulatory bodies.
• Work with Director of Facility Operations and VP of Finance & Administration to create and manage facility budget.
• Supervise Facilities staff.
• Resource for Kitchen Manager and Supply Specialist to receive and stock food and supply items

CLEANING & MAINTENANCE

• Complete facility repairs when possible.
• Plan and schedule facility modifications, renovations and repairs to include obtaining bids on equipment, labor and other related costs. Secure approval from Chief Financial Officer when contractors/vendors are required.
• Oversee the work of all contractors and vendors.
• Ensure that the buildings, systems and grounds of all Willow facilities are maintained and in good working order at all times
• Maintain shelter safety, identify maintenance and safety issues and take appropriate action to resolve problem in consultation with Chief Operating Officer (COO) and Direction of Facility Operations.
• Ensure agency vehicle maintenance and fuel.
• Perform routine maintenance activities and repairs.

COMPLIANCE

• Develop and maintain facility operations checklist and ensure completion of all activities on that list in a timely manner.
• Ensure compliance with health/safety standards as required by the NYS Office of Children and Family Services (NYSIFCS), the Office of Safety and Health Administration (OSHA) and other regulatory bodies.

IN-KIND DONATIONS

• Unload and