Sr. Project Coordinator

The Senior Project Coordinator works closely with the Senior Manager PMO and Project Leads to ensure successful execution of day-to-day task and team collaborations. This role goes beyond administrative support, acting as a central coordination hub, maintaining governance standards, anticipating risks, optimizing processes, and enabling teams to work efficiently. The ideal candidate demonstrates strong organizational and communication skills, with an ability to manage competing priorities and guide junior coordinators if needed.

Key Responsibilities

Project Coordination & Support

• Coordinate across departments simultaneously, ensuring milestones and deadlines are consistently met.

• Develop and maintain documentation such as schedules, meeting minutes, and progress trackers.

• Organize and facilitate project meetings, ensuring action items are documented, assigned, and followed through.

Project Tracking & Reporting

• Monitor progress using tools such as Jira, ClickUp, Asana, or MS Project.

• Prepare detailed project status reports, dashboards, and data summaries for leadership review.

• Identify potential risks, delays, or resource constraints, and proactively escalate to Project Leads or the Senior Manager – PMO.

Resource & Schedule Management

• Maintain updated project calendars, resource allocations, and schedules across multiple workstreams.

• Coordinate with cross-functional teams to resolve scheduling conflicts and support capacity planning.

Documentation, Governance & Compliance

• Ensure all documentation adheres to PMO processes, templates, and industry standards.

• Maintain a centralized and audit-ready repository of project materials.

• Support governance audits, compliance checks, and quality reviews.

Process Improvement & PMO Support

• Contribute to PMO process standardization and optimization initiatives.

• Gather feedback from project teams to enhance tools, workflows, and documentation practices.

• Assist in onboarding new staff and share best practices with junior team members.

Required Qualifications

• Bachelor's or master's degree in business administration, Project Management, Information Systems, or a related field.

• 2–4 years of experience in project coordination, PMO support, or a similar role.

• Strong understanding of project management methodologies (Agile, Waterfall, Hybrid).

• Hands-on experience with project management tools (Jira, ClickUp, Trello, Asana, or MS Project).

• Excellent organizational skills with strong attention to detail and accuracy.

• Strong verbal and written communication skills, with experience communicating across levels.

• Ability to manage multiple tasks and priorities in a fast-paced, cross-functional environment.