Administrative Assistant

Administrative Assistant

Bethesda, MD

Who We Are: 
At BGO, your work has real impact in the markets you know best, backed by the strength of a global real estate platform. Our teams bring deep local insight, long-term thinking, and institutional investment and management excellence to serve more than 750 leading investors across office, industrial, multi-residential, retail, and hospitality assets worldwide. Whether you are focused on a single city or collaborating across regions, you will be trusted with meaningful work, surrounded by talented professionals, and supported by a culture that values ownership, collaboration, and growth.

We know our success is only as strong as the people behind it. That is why we invest in our teams, embrace innovation and technology to work smarter, and place real value on relationships, mentorship, and the human connections that make great work possible. At BGO, ambition is supported, ideas are welcomed, contributions are recognized, and success is shared, creating space for you to grow, thrive, and build a rewarding career.

For more information, please visit 

The Opportunity:

The Administrative Assistant provides professional administrative and office support to the Bethesda team. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments.

What You Will Do:

Administrative Support

• Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics.
• Arrange domestic and occasional international travel, including itineraries and expense reporting.
• Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF.
• Process invoices and expense reimbursements in accordance with company procedures.
• Coordinate obtaining signatures and document approvals through DocuSign and other company systems.
• Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional.
• Handle incoming and outgoing mail, FedEx, UPS, and other courier services.
• Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly.
• Assist with coordinating special events, including catering and office gatherings.
• Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination.
• Act as the office's Notary Public for official BGO documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements.
• Collaborate with administrative peers across BGO offices to ensure consistent support and share best practices.

Asset Management Administrative Support

• Maintain accurate property and contact information in Nintex, ensuring updates for property management teams, joint venture partners, and BGO team members are current.
• Update Asset Manager assignments in RealPage BI to support accurate reporting in the BGO DataHub and Quarterly Data Review process.
• Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio.
• Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks.
• Route and track property-level invoices for