Elementary Secretary

Summary:

The Elementary Secretary provides office and clerical support to the elementary school. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while supporting operations of the school district.

173 Day Contract

Qualifications:

• High School Diploma/GED
• Experience as a secretary.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs

The position is open until filled.

Essential Duties/Responsibilities:

• Screen visitors and telephone calls.
• Screen and route incoming mail.
• Compose, type, and copy all correspondence.
• Maintain an orderly filing system.
• Schedule appointments and assemble materials for meetings.
• Assist in planning meeting agendas and assist in preparing meeting summaries.
• Collect, report, and deposit money received by the office to meet Board compliance.
• Assist in preparing financial reports.
• Assist with the enrollment process.
• Maintain accurate student cumulative folders.
• Maintain accurate attendance records and report attendance problems to the Principal.
• Call parents to confirm absences and schedule conferences.
• Distribute office passes and notes as directed.
• Maintain and submit a daily log of school hours completed.
• Report the honor roll each quarter.
• Assist with preparing student awards.
• Maintain an accurate inventory of student books and teacher materials.
• Order, receive, and distribute supplies.
• Administer first aid to ill or injured students in the absence of the school nurse according to school policy.
• Assist with hiring substitutes, record staff absences, and submit staff reports to the Principal.
• Place orders for materials, verify quantities delivered, and distribute to staff.
• Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Work cooperatively with colleagues, supervisors, and administrators.
• Demonstrate ethical behavior.
• Respond to change productively and handle other tasks as assigned.
• Support the value of education.
• Adhere to confidentiality laws and regulations.
• Support the philosophy and mission of Portales Municipal School District.

Additional Duties and Responsibilities:

• Ensure that all activities conform to district guidelines.
• Communicate effectively with members of the school district and community.
• Appropriately operate all equipment as required.

Physical Requirements:

• Medium: Lift up to 50 lbs occasionally & up to 25 lbs frequently
  May involve sitting, standing, lifting, carrying, reaching, squatting, kneeling, and moving light furniture

Safety/Health and Other Requirements:

• Knowledgeable of universal hygiene precautions.
• An FBI fingerprint background check will be conducted on all new hires of Portales Municipal Schools at the employee's cost. Continued employment is contingent upon background check results.
• Must work in noisy and crowded environments.
• May require some time outside.
• May require after-hours work.

Work Environment:

Must be able to work in environments with various levels of noise, temperature, and air quality. Regular interruptions, flexibility, and patience are expected. Must be self-motivated and capable of completing assignments independently. After-hours work may be required.

Portales Municipal Schools are located in the City of Portales, which has a population of about 15,000. The area's economy is based primarily on agriculture. Portales is the home of Eastern New Mexico University and is less than 20 miles from Cannon Air Force Base near Clovis, NM.

The Portales Municipal School District consists of six grade-level schools. This means that each school, except the high school, consists of two grade levels and is not community-based. Portales High School houses grades 9-12, while Brown Early Childhood Center is grades PK-K; James Elementary is 1st and 2nd grade; Valencia Elementary consists of grades 3rd and 4th; Lindsey/Steiner Elementary is grades 5th and 6th; and Portales Junior High is the home of 7th and 8th grade.