Project Manager

OVERVIEW

The position works closely with the Logistics Manager to develop special projects, and support implementation across organizations. This requires providing support in supply chain strategies, including long range and intermediate planning and development of programs, systems, and work processes, which are necessary to fully implement right-cost solutions. It is essential this position works with all organizations supporting data and industry sources to ensure the viability of these solutions, and recommendations.

REQUIREMENTS

Education & Corresponding Experience

• A degree in business administration or management, organizational development, computer science, or engineering is highly preferred.
• 5 years of experience is required with an applicable bachelor's degree.
• 7 years of experience is required with an applicable associate degree.
• 10 years of experience is required without a degree or applicable degree.
• Experience must include direct work experience in a project management capacity, including all aspects of process development and execution.
• Note: Level 2 is typically responsible for medium-sized projects (less than $25M lifecycle cost) or portions of larger projects.

Required Technical Skills & Experience

• MS Project skill including project management features such as: experience with the fundamental operation, function, and workflow of Microsoft Project regarding timelines, dependencies, project expectations, milestones, and resources.
• Previous portfolio management experience, preferably with large capital construction projects in an asset intensive industry.
• Intermediate level proficiency with Visio, Access and SharePoint.
• Proficiency required with Microsoft Office Suite software such as MS Word, PowerPoint, Excel, and Outlook.

Preferred Skills & Experience

• PMI or PMP certification.
• Change Management certification.
• Energy and/or utility industry experience.
• Asset Management experience.
• Experience with ISO 55000.

POSITION RESPONSIBILITIES

• Help facilitate and coordinate the completion of training and change management efforts supporting the process changes implementation and adoption.
• Provide project management skills to support project planning and process, providing guidance on the PMI-based project management methodology and best practices, including:
• Investigate ways to integrate project constraints into the business portfolio decision-making process.
• Identify and request necessary subject matter experts needed during the project.
• Recommend/request appropriate project resources to fulfill project needs. (Note: resource requests must be submitted to, coordinated with, and provided by appropriate performance managers.)
• Collaborate with business units and performance managers to identify any resource allocation issues and make suggestions to resolve.
• Schedule and lead project team meetings ranging from recurring working meetings to requirements gathering across organizational units to varying levels of program/project management stakeholders.
• Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives.
• Suggest improvement(s) to project expectations, approach, roadmaps, work plans, deliverables, and goals.
• Draft project plans, suggest resource strategies, and help with funding estimates required to advance each assigned project / defined effort.
• Alert manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.
• Serve as liaison between business and technical aspects of projects, including recommending project stages and assessing business potential risks for each stage.
• Organize, coordinate, and help monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting personnel of any obstacles / potential delay to project timelines, targets, or success. Provide corrective action recommendations for consideration.
• Coordinate activities for assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate manager / personnel.
• Collaborate with manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
• Provide background information, technical input, options, and recommendations for project decisions as requested by personnel; work with appropriate parties to help facilitate resolution of conflicting team positions.
• Draft and distribute project status reports on a regular or as requested basis.
• Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.
• Collaborate and work with project sponsors and performance managers to help identify obstacles and suggest remediation(s) of those obstacles impacting timely project completion.
• Capture project "lessons learned" and provide draft recommendations for appropriate management review and approval/acceptance.
• Provide project risk management assistance by:
• Identify potential areas of risk and obtain guidance from appropriate manager, Contracting Officer's Representative (COR), or Contracting Officer (CO).
• Monitor and track resolution of issues and risks identified within the projects, as well as compliance-related dependencies.
• Maintain a standard issue, risk, and/or action logs.
• Draft and recommend potential contingency plans to minimize risks for acceptance by appropriate manager/personnel.
• Communicate regularly with project sponsors, stakeholders, and managers to further assignments timely and without delay.
• Support, draft, and help ensure the following functions:
• Written communication and draft sponsor communication
• Project team communications and coordination
• Coordination with relevant resources to (e.g. IT, Enterprise Architecture, Security, Facilities, etc.)
• Support the following deliverables:
• Scope definition and management.
• Process and system design requirements.
• Communication and project management best practice gap analysis.
• Gather business requirements and needs analysis from various stakeholder perspectives.
• Help draft plan for organizational design and change management requirements as developed and approved by the manager.
• Partner with project teams to enhance and assist management with implementing the asset management lifecycle business model.
• Identify resistance and performance gaps, and help develop as well as assist management with implementing corrective actions.
• Perform gap analysis from the "as is" to the "to be" state.
• Provide support in defining appropriate performance metrics and track progress towards targets.
• Facilitate change management methodology and serve as a change management resource for managers in helping them fulfill the role of change sponsor.
• Provide support and collaborate with front-line managers and supervisors and provide suggestions for staff adoption to a new or revised business model for asset management processes and concepts.
• Help perform data analysis, report building, and system configuration changes.
• Utilize analytical techniques to decompose high-level information into details and abstract up from low-level information to resolve solution vs. requirements conflicts.
• Participate in the coordination of asset management and portfolio operations, including review and help follow-up of information and capabilities requests.
• Coordinate data gathering requirements, system integration requirements, and planning, tracking, and reporting requirements.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
• When necessary, help with successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
• Coordinate and assist management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.