Administrative Assistant

Club Location:

Champions Retreat - Evans, GA

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Golf Course Maintenance Administrative Assistant

Champions Retreat Golf Club is a 27-hole private golf club located just minutes from Augusta, Georgia. This championship golf course brings together, for the first time, three of the greatest names in the game, Arnold Palmer, Jack Nicklaus, and Gary Player. These legends each set out to design nine signature holes on a masterful course to be sculpted on 365 acres. Skyward Georgia pines, long-standing hardwoods, and numerous wetlands along the Savannah River. They succeeded, as these courses, combined with charming amenities like luxury Golf Cottages and a private, natural setting, provide Members and their guests a truly unique experience not easily found in the United States today. Additionally, Champions Retreat has played host to the Augusta National Women's Amateur four times and will do so again in 2024.

Reports To: Golf Course Superintendent

Assistant Golf Course Superintendent

At Champions Retreat, our priority is to provide an exceptional member & guest experience in every department. We are seeking candidates with an eagerness to learn and a positive attitude to fill the role of Administrative Assistant in our golf course maintenance department. Individuals must have excellent organizational skills and the ability to multi-task with attention to detail. Professional growth opportunity with exposure to each department within the company.

Specific Job Responsibilities:

§ Talent Recruiting and Acquisition

§ Manager and Supervisor Training on Workday, employee relations, company policies, LOA and WC processes

§ Onboarding and orientation programs

§ Employee engagement

§ Maintain department calendar; schedule interviews with job applicants and coordinate vendor appointments.

§ Assist with new hire onboarding for Golf Course Maintenance.

§ Receive invoices and assist with coding, processing, and reconciliation.

§ Assist in the preparation of yearly budget and regularly scheduled reports.

§ Coordinate tournament volunteers and communications.

§ Perform general administrative duties such as but not limited to; filing, photocopying, ordering supplies, scheduling internal meetings, and provide administrative support to other departments as requested.

Job/Skill Requirements:

• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Proficient in MS Office.
• Knowledge of accounting and budget processes.
• Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions without close, daily direction.
• Excellent organizational skills with the ability to prioritize work.
• Thorough knowledge of general business administration procedures.
• Ability to communicate in a courteous and professional manner.
• Knowledge of hospitality software and programs are a plus.
• Motivated to grow and learn and possess leadership characteristics.
• Possess honesty and integrity.
• Ability to perform light physical work may be required to occasionally lift up to 30 pounds, up to 10 pounds frequently, and up to 5 pounds constantly while performing such activities as bending, reaching, standing, walking, lifting and grasping.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee must be able to perform the essential functions of the position with or without reasonable accommodations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Champions Retreat is an Equal Employment Opportunity Employer.

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.