Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations. This role is vital in ensuring the smooth functioning of the office environment, providing exceptional customer service, and managing administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of responsibilities that keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and energetic work culture.

Duties

• Manage front desk operations, greeting visitors and clients with a friendly and professional demeanor
• Operate multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for creating reports, presentations, and correspondence
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Handle clerical duties including photocopying, faxing, mailing, and inventory management of office supplies
• Provide excellent customer support by addressing inquiries promptly and efficiently in person or via phone or email

Experience

• Proven office experience or administrative support background demonstrating strong organizational skills
• Familiarity with QuickBooks for basic bookkeeping and financial record-keeping
• Experience working at a front desk or as a receptionist in a professional environment
• Proficiency with multi-line phone systems, Microsoft Office applications, Google Workspace, and general computer literacy
• Bilingual abilities are highly desirable to assist diverse client needs effectively
• Prior experience in medical or dental receptionist roles is a plus but not required
• Demonstrated ability to manage time effectively while handling multiple priorities in a fast-paced setting

Join us as an Administrative Assistant to bring energy, precision, and professionalism to our team. Your contribution will ensure our office operates smoothly while delivering outstanding support to colleagues and clients alike. We value proactive individuals eager to grow their administrative expertise in a vibrant work environment

Pay: From $2,500.00 per month

Work Location: In person