Marketing Events Coordinator

Job Title: Marketing Events Coordinator
Location: Lewes, DE
Employment Type: Full Time/On-Site ,Occasional weekday evening and weekends required

Job Summary

We are seeking a dynamic and client service-oriented Event Planning Coordinator to assist the Director of Marketing to manage and execute corporate events in our Lewes, DE office and community center space. This position requires a seasoned professional with significant experience in corporate event planning and community engagement to ensure all events align with company branding, stay within budget, and enhance relationships with clients and external stakeholders. Key responsibilities include end-to-end planning, logistics, vendor management, registration management, and on-site support for corporate, marketing, and client-facing events.

Responsibilities

• Event Logistics and Execution: Oversee all aspects of corporate events, including seminars, vendor fairs, community social events, workshops, panel discussions, client appreciation events, focus groups, and employee gatherings. This includes assisting the marketing department with conceptualizing the event, selecting venues (when necessary), and coordinating logistics for all company sponsored events from 10 to 100 guests.
• Registration and Data Management: Manage attendee registration, RSVP tracking, and post event reporting.
• Vendor Management: Assist the Marketing Department with vendor research (i.e. catering, audio visual, decorating, etc.) Exhibit strong negotiation skills to secure competitive rates.
• Budget and Financial Tracking: Develop, monitor and report on event budgets. Process invoices, manage vendor payments, and ensure compliance with financial controls.
• Coordination: Act as the primary point of contact and manage end-to-end logistics for all onsite/off site events, troubleshoot issues, and ensure a seamless experience for guests.
• Administrative Support: Provide daily administrative support to the marketing department, including scheduling meetings, handling correspondence, and managing calendars. Maintain membership and event databases, ensuring records are accurate and up to date. Assist in preparing reports, presentations, and meeting materials. Assist in event promotion and communications, working with marketing to update the website and drive event attendance.

Qualifications

• Experience: Minimum of 5 years in corporate event planning and logistics (virtual and in-person).
• Skills: Detail-oriented, analytical, with strong multitasking abilities; excellent problem-solving and negotiation skills. Proficiency in Microsoft Office Suite, database/CRM software (Redtail or similar is a plus), Proficiency with Webinar Platforms (Zoom). Strong written and verbal communication skills are important.
• Personal Attributes: Client-focused, and proactive in providing solutions.
• Education: H.S. Diploma/GED required; college degree preferred. Relevant work experience is necessary.
• Schedule: Full Time/ In Office (Monday to Friday ,Occasional weekday evening and weekends required)

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned.

About our Company:

Dedicated Financial is a full-service financial planning firm, providing comprehensive investment advisory services, income and tax planning, insurance recommendations, and estate planning. Our mission is to align our clients' assets with what matters most to them, to empower their Life Goals, Hopes, and Dreams. With offices in Lewes, DE and Hamilton, NJ, we pride ourselves on building long-term relationships based on trust and personalized financial solutions, delivering a world-class experience with world-class service.

Our Core Values

• Value Every Connection: We believe in the unique beauty of every person we engage with, fostering relationships grounded in respect and integrity.

• Holistic Financial Wellness: Our Bringing Your Money to Life Life/Money process integrates financial planning with life coaching, so their finances can empower the life they want live and not simply accumulate.

• Client-First Commitment: We prioritize our clients' aspirations, aligning their finances with their life goals to support fulfilling, purpose-driven retirements.
• Deep Understanding and Lasting Relationships: We invest in getting to know our clients deeply, building lasting connections

Our Purpose

We're here to inspire our clients—and everyone we touch—to clarify and live their Life Goals, Hopes, and Dreams and align their financial resources with what truly matters. Our aim is to help clients maximize the value of their time and wealth in ways that bring enjoyment, meaning, and fulfillment.

Why Work with Us?

• Impactful Work: Be part of a mission-driven team that transforms financial planning into a journey of life enrichment.
• Continuous Growth: Join a team that values learning, teamwork, and personal growth.
• Collaborative Culture: Work alongside dedicated professionals in a supportive, collaborative environment.

If you're looking for a role where you can make a meaningful difference in people's lives, Dedicated Financial may be the place for you. Join us in helping clients Bring their Money to Life.

Benefits:

• Health insurance
• Paid time off

Job Type: Full-time

Pay: $49, $54,788.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person