Commercial Project Coordinator

Job Title: Commercial Project Coordinator

Employment Type: Full-time, Salary, Exempt

Location: Batavia, IL

Industry: Construction

Reports to: Director of Commercial Operations

Compensation: $70,000 - $80,000 annually (based on experience)

Company Overview:

We are not your conventional construction company. Specializing in commercial and residential construction and fencing, we are an ambitious, growth-oriented firm committed to taking on complex projects that others avoid. With a double-digit growth rate over the last four years, we are on a trajectory to double in size again in the next two. Our dynamic culture, rooted in a focus on excellence and strong core values, distinguishes us as an industry leader.

Role Summary:

We are seeking a Commercial Project Coordinator who will oversee all aspects of construction projects, from planning to implementation to closeout. In this position, you will be responsible for coordinating and communicating with internal and external project stakeholders, managing project timelines and budgets, and ensuring all work is completed on time and on budget while following company processes.

Job Responsibilities:

• Assist in developing project plans, including defining objectives, setting milestones, establishing timelines, and resource requirements.
• Oversee document control processes, including generating and maintaining subcontracts, change orders, Requests for Information, submittals, etc.
• Proactively identify project risks and assist with risk management planning.
• Assist in creating project budget and track costs throughout the project lifecycle.
• Communicate with contractors, engineers, and other stakeholders to ensure project success.
• Facilitate job turnover from Sales to Operations.
• Attending project meetings as required.
• Collaborate with other departments and teams to ensure project success.
• Track project plans, collaborate with other departments and teams to ensure project success.
• Resolve any project-related issues or conflicts that may arise.
• Assist with the creation and implementation of continuous improvement initiatives.

Work Environment and physical demands: The work environment includes offices, construction sites, and yards—both indoor and outdoor environments. Physical demands include walking, lifting, bending, climbing, and crouching.

EEO(Equal Employment Opportunity)/AAP(Affirmative Action Plan) Statement:

Complete Fence/Northern Illinois Fence provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated during the application process and post-hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated.

Job Requirements and Qualifications:

• Bachelor's degree in construction management, business, engineering, or equivalent amount of industry experience (preferred)
• Experience working as a project coordinator or similar role.
• Ability to plan projects and see "the big picture".
• Excellent written and verbal communication skills.
• Ability to work in a team environment.
• Strong attention to detail.
• Familiarity with OSHA regulations.
• Excellent problem-solving ability.
• Proficiency with Microsoft Office.
• Experience with online project management software like Teamwork, Asana, or
• Experience in the fencing industry is a plus.
• Project management certifications are a plus.
• Professional certifications in project management or construction management (e.g., CAPM, CCM) are a plus.